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Chapter 10

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Chapter 10, International Training, describes policies and procedures related to the provision of international training and education provided under security cooperation authorities.

Section Title
C10.1. Purpose
C10.2. Authorities For International Education And Training
C10.3. General Policies
C10.4. Key Training Management Tools
C10.5. Planning for International Training
C10.6. International Military Education and Training (IMET) Program
C10.7. Training Under The Foreign Military Sales (FMS) Program
C10.8. International Military Student (IMS) Screening Requirements for all Training
C10.9. Healthcare Coverage
C10.10. English Language Requirements
C10.11. Invitational Travel Order (ITO)
C10.12. Dependents
C10.13. Travel and Living Allowance (TLA)
C10.14. Training Tuition Rates
C10.15. Suspensions and Cancellation of Training Programs
C10.16. Regional Centers (RC) for Security Studies
C10.17. Other Training Programs
C10.18. Field Studies Program (FSP)
C10.19. Unauthorized Absence (UA) of Students
C10.20. Other Student Administration
C10.21. Annual International Training Reports

C10.1.1. The International Education and Training Program offers education and training to foreign governments and international organizations at Department of Defense (DoD) schools, to include DoD-contracted facilities and selected Department of Homeland Security (Coast Guard) facilities.

C10.1.2. In this Chapter, the term "training" refers to both education and training transferred through formal or informal periods of instruction in a classroom or field training environment, or via correspondence or other forms of distance learning and computer-aided instruction taught in the United States or overseas, unless otherwise explicitly stated.

C10.1.3. Training is an integral part of a total program approach to building partner capability or capacity, and must be considered when estimating delivery dates of equipment or resourcing any capacity building programs. Adjustments to deliveries may be necessary to ensure that foreign personnel have the training and skills to meet operational requirements. Training programs must consider the absorption capacity of the host nation; the availability of qualified personnel; the skills to be developed, to include English Language Training (ELT); and the time required to plan, implement, and complete any additional individual and unit training once equipment is delivered. The Joint Security Cooperation Education and Training Regulation (JSCET), (Army Regulation (AR) 12-15, Secretary of the Navy Instruction 4950.4B, Air Force Instruction (AFI) 16-105), provides detailed descriptions of the programs and procedures listed in this chapter.

C10.1.4. In order to identify the applicable guidance in this Chapter that applies to a specific training activity or foreign student, you must know the specific legal authority and funding source for the proposed training activity. Identifying the guidance that applies to a specific training activity is determined by whether the foreign student's training will be funded by the student's own government (via national funds) or by USG funds via a SC/SA Program.

C10.1.5. Eligible foreign governments or international organizations may purchase training with their national funds through the Foreign Military Sales (FMS) program. They may also obtain training using USG funds provided by Security Assistance (SA) appropriations such as the International Military Education and Training (IMET) program, Foreign Military Financing (FMF), and Peacekeeping Operations (PKO). SA Programs are further defined in Section C1.1.2.2.

C10.1.5.1. Eligible foreign governments or international organizations may also receive training through Security Cooperation (SC) programs authorized in Title 10 of the USC and funded through Defense appropriations, such as the Combating Terrorism Fellowship Program (CTFP) or other Building Partner Capacity (BPC) programs. SC Programs are further defined in Section C1.1.2.1. See Chapter 15 for more detailed information on individual programs.

C10.2.1. Legal References. A summary of the legal references that guide the International Education and Training Program is in Table C10.T1. References for specific training programs are included in the paragraphs discussing those programs. Training can be provided to international personnel only through programs established under statutory authority.

Table C10.T1. Legislation for International Education and Training

Legislation Subject

Arms Export Control Act (AECA), Chapter 2, Section 21(a)(1)(C) (22 U.S.C 2761(a)(1)(C))

FMS for defense training

Pricing criteria (“full costs” or “additional costs” incurred by the United States)

AECA, Section 30A (22 U.S.C. 2770a)

Exchanges of training and related support

AECA Section 42(c) (22 U.S.C. 2791(c))

Offshore Procurement with funds made available under the AECA

AECA, Section 47(5) (22 U.S.C. 2794(5))

Definition of “training”

Brooke Amendment, (annual Foreign Operations, Export Financing and Related Programs Appropriations Act);

Foreign Assistance Act (FAA), Section 620(q) (22 U.S.C. 2370(q))

Limitations on assistance to countries in default, twelve months (Brooke Amendment), and six months (FAA, Sec 620(q))

Foreign Assistance Act (FAA), Section 503(a)(3) (22 U.S.C. 2311(a)(3))

When the cost of salaries of members of U.S. Armed Forces (other than the Coast Guard) may be excluded from training funded under an assistance program

FAA, Section 506 (22 U.S.C. 2318)

FAA, Section 552 (22 U.S.C. 2348a)

FAA, Section 652 (22 U.S.C. 2411)

Drawdown of DoD military education and training

FAA, Section 541 (22 U.S.C. 2347)

IMET may be furnished to both military and related civilian personnel, and Expanded IMET may be furnished to civilians from ministries other than Ministry of Defense (MoD) and non-governmental organizations under stated conditions

FAA, Section 544 (22 U.S.C. 2347c)

Exchange Training, Professional Military Education (PME), flight training, cooperative arrangements, etc. Reciprocity required.

FAA, Section 545 (22 U.S.C. 2347d)

Training in Maritime Skills

FAA, Section 607(a) (22 U.S.C. 2357(a))

Training of non-MoD civilians if in furtherance of FAA Part I

FAA, Section 636(g) (22 U.S.C. 2396(g))

Administrative, extraordinary and operating expenses incurred when furnishing defense articles and services and military education and training

FAA, Section 660 (22 U.S.C. 2420)

Training of Police Forces (prohibition and exceptions)

National Defense Authorization Act of 1991, Section 1004 of Public Law 101-510, as amended

Counter-Drug Training Support

10 U.S.C. 166a

Combatant Commander Initiatives

10 U.S.C. 401

Humanitarian and Civic Assistance

10 U.S.C. 407

Humanitarian Demining

10 U.S.C. 443

Imagery Intelligence and Geospatial Information: Support for Foreign Countries

10 U.S.C. 1051

Bilateral or Regional Cooperation Programs (payment of personnel expenses, conference attendance)

10 U.S.C. 2010

Combined Exercises (payment of incremental expenses for participating developing countries)

10 U.S.C. 2011

Joint Combined Exchange Training (JCET) - Special Operations Forces; training with friendly foreign forces

10 U.S.C. 2249c

Combating Terrorism Fellowship Program (CTFP)

10 U.S.C. 2561

Humanitarian Assistance (HA)

10 U.S.C. 9381-9383

Aviation Leadership Program

14 U.S.C. 195

Foreign national appointment to the U.S. Coast Guard (USCG) Academy

C10.3.1. Combatant Duties. The Arms Export Control Act (AECA), section 21(c) (22 U.S.C 2761(a)(1)(C)), prohibits personnel providing defense services (including training) from performing duties of a combatant nature. Training and advising activities that may engage U.S. personnel in combat activities outside of the United States are prohibited.

C10.3.2. Potentially Sensitive or Lethal Training Provided Under IMET and FMS. New or first time requests for potentially sensitive or lethal training under IMET and FMS programs must be staffed through the Security Cooperation Organization (SCO), the Combatant Command (CCMD), and the military department (MILDEP) to the Defense Security Cooperation Agency (DSCA) (Operations Directorate) for coordination and approval by the Under Secretary of Defense for Policy (USD(P)) and the Department of State-Bureau of Political and Military Affairs Office (DoS(PM)). The request should include a description of the training requested, identification of the partner nation unit to be trained, rationale and justification for the training to include how this supports the CCMD Theater Campaign Plan, Country Team’s Mission Resource Strategic Plan (MSRP), and verification of Chief of Mission concurrence. A review and approval is required for each partner nation unit requesting this training, even if such training was provided to another unit in the requesting partner nation.

C10.3.3. Transfer of Training. Foreign governments acquiring training from the United States may not transfer training related to the use of U.S. defense articles or services to other countries or organizations, or to anyone not an officer, employee or agent of the purchasing government without the consent of the U.S. Government (USG), nor can they use such training for purposes other than those for which it is furnished without the consent of the USG. The recipient country cannot use technical skills and information acquired through training programs to train personnel from a third country unless approved in advance by the USG. Requests to transfer training to third parties are submitted via diplomatic note to the Department of State-Bureau of Political and Military Affairs/Office of Regional Security and Arms Transfer Policy DoS(PM/RSAT)) for action, with an information copy to the Defense Security Cooperation Agency (DSCA) (Operations Directorate). Training transfer requests received by an Implementing Agency (IA) should be provided to DSCA (Operations Directorate) for forwarding to the DoS.

C10.3.4. Attendance in Classified Courses. Classified information may be released to foreign nationals only when authorized under the provisions of the National Disclosure Policy (NDP) and DoD Directive 5230.11, Disclosure of Classified Military Information to Foreign Governments and International Organizations. Release of classified material must be in accordance with the policy in Chapter 3. When classified instruction is requested, the IA determines the classification of the material to be released during training based on the need-to-know, and disclosure agreements with the requesting country. The foreign government must affirm via written statement to the SCO the following: the government sponsors the international military student (IMS) to attend the classified courses; the IMS has been subjected to a security screening; the IMS is in possession of a valid security clearance at the appropriate level granted by the sponsoring government; the IMS does not constitute a security risk to the USG; the information obtained during the training will not be released to another nation without the specific authority of the USG; the classified information will be provided the same degree of security afforded it by the USG; and any involved proprietary information must be protected. When this certification is obtained, the applicable statement is checked in Block 11 of the Invitational Travel Order (ITO), see sample of ITO in Figure C10.F2. In general, an IMS is a U.S. citizen or citizen of the foreign government, with military or civilian status of that government, who is receiving education or training or is visiting USG activities under the sponsorship of the security assistance training program (SATP).

C10.3.5. Cross-Service Training, Sequence, or Prerequisite Training. A course of instruction may be preceded by prerequisite courses and/or followed by additional courses without the student returning to their home country between courses. When a student from a foreign purchaser is selected for training exclusively within the schools of a military department (MILDEP), such training is requested in the program of, and administered by, the MILDEP providing the training. When a student is selected for training involving courses of more than one MILDEP, the MILDEP that provides the majority of the training serves as the Implementing Agency (IA). To determine the IA, count the number of weeks of training, and not the number of courses. English Language Training should be excluded because this training establishes the capacity of the IMS to accommodate all follow-on technical training and the IA is always the same.

C10.3.6. Security Cooperation Education and Training Program Evaluations. Schools training IMS under security cooperation (SC) programs may be directed to participate in student evaluations of these programs. The Defense Institute of Security Cooperation Studies (DISCS) is the DSCA activity that administers these evaluations. DISCS coordinates directly with military schools and the respective MILDEP SC Training Activities, notifying them of students selected to complete the evaluation forms.

C10.4.1. The Security Assistance Network (SAN). The SAN is the international security cooperation (SC) database and communications network that provides the Security Cooperation Offices (SCOs) and others in the SC community access to SC financial and logistics management systems, information via various bulletin boards, and a library system for large files. The SAN provides the primary interface for the input and output of data from all military departments (MILDEPs), SCO, and International Military Student Office (IMSO). Most importantly, the SAN is where the SCO training manager obtains data used for the Security Cooperation Training Management System (SC-TMS). Other important tasks executed on the SAN include: maintaining current MILDEP country training manager and IMSO contact information and country profile information; generating invitational travel orders via SC-TMS; accessing training data from the MILDEPS; viewing remarks entered by IMSOs and MILDEPs; viewing current status of students; and submitting Combating Terrorism Fellowship Program (CTFP) nomination forms. All SCOs and IMSOs must use the SAN and its components to perform their assigned SC training management functions. See Chapter 13. for more information on the SAN.

C10.4.2. Security Cooperation Training Management System (SC-TMS). SC-TMS is located on the SAN. It is a software program that operates on a network, and is used by the SC training community for the day-to-day management of training programs. Access to SC-TMS requires authorization by Defense Security Cooperation Agency (DSCA), Combatant Commands (CCMDs), or MILDEPs. SC-TMS capabilities include computer-generated ITOs; IMS information forms; training course database viewing and searching; reports, to include upcoming course start dates and FMS and IMET training program summary reports; modifying student data records; and automatic upload of IMS data to the SAN, to include student arrival information and detailed point of contact information for the SC training community.

C10.4.3. Training Military Articles and Services Listings (T-MASL). The T-MASL is the master list of formal training available to the international community. It contains course descriptions, prerequisites, duration (in weeks), location, cost, English language prerequisites and a training analysis code signifying the type of training. See Table C10.T18. for training analysis codes (TAC). The T-MASL is updated on a regular basis and provided through the SAN. Miscellaneous tables and databases, such as Expanded International Military Education and Training (E-IMET) courses, location codes, and Oral Proficiency Interview (OPI) are updated along with the T-MASL.

C10.4.4. Worksheet Control Number (WCN). The WCN is a four-digit identifier, used in conjunction with the training analysis codes, to identify each IMS or training team incorporated into a training program. The WCN is assigned when the MILDEP programs a specific course requested by a SCO for a given country. Sequential training programmed for the same IMS is indicated by an alphabetic suffix to the WCN and commonly referred to as a training line. See Table C10.T18.

C10.4.5. Standard Training List (STL). The consolidation of requested training for a country is called an STL. An STL is a list of a country’s training, by program type, by fiscal year (FY) for each MILDEP.

C10.4.6. Integrated Standard Training List (ISTL). An ISTL integrates all of the MILDEPs’ training together by program, by FY for a particular country into a single list. The ISTL is posted on the SAN and updated regularly.

C10.4.7. Invitational Travel Orders (ITO). The SC-TMS generated ITO is the controlling document provided to each IMS attending DoD provided SC training. ITOs containing the names of multiple students are not permitted. No IMS may enter SC-sponsored training without an approved and proper ITO. The ITO identifies where and when the IMS is authorized to receive training, provides the accounting information to pay for the training, and provides guidance for determining the extent of funded support, student status, and privileges that the IMS is authorized while attending DoD training.

C10.5.1. Combined Education and Training Program Plan (CETPP). Security Cooperation Offices (SCOs), in coordination with host nation counterparts, develop a CETPP. This plan covers the budget year and planning year, and consolidates host nation training needs from a joint United States-partner nation perspective. The plan considers all funding sources (e.g., Foreign Military Sales (FMS), Foreign Military Financing (FMF), International Military Education and Training (IMET), International Narcotics Control and Law Enforcement (INCLE), Department of Defense (DoD) Counternarcotics, and Combating Terrorism Fellowship Program (CTFP), and all potential training sources (e.g., indigenous, third country, commercial, and other DoD and non-DoD U.S. Government-provided training). The CETPP is a part of the SCO input to the military assistance budget process (e.g., Department of State (DoS) Mission Strategic Resources Strategic Plan (MSRP), and DoD Foreign Military Financing (FMF) and International Military Education and Training (IMET) budget request. See Chapter 14 for more information on budget requests. The CETPP is developed by the SCO using the online Security Cooperation-Training Management System (SC-TMS) which is located in the SAN. Combatant Command (CCMD) Theater Security Cooperation planning documents provide the SCO with a framework for the CETPP, and enable the SCO Chief or SCO Training Manager to ensure CETPP training activities fully support, and are integrated into the Country Plan for the assigned partner nation. Figure C10.F3. provides an example of the CETPP.

C10.5.2. Security Cooperation Education and Training Working Group (SCETWG) - Purpose and Objective. Each CCMD is required to host an annual SCETWG to address all security cooperation (SC) training requirements for countries within its area of responsibility (AOR) The objective of the SCETWG is to review and coordinate the Combined Education and Training Program Plans; finalize the budget year training program for each country; discuss training policy, program, and planning issues; provide specialized instruction for SCOs as needed; and review international training programs other than FMS and IMET (e.g., CTFP).

C10.5.2.1. The CCMD will develop and submit its SCETWG planning agenda concept to DSCA (Programs Directorate) at least 90 days prior to the SCETWG. DSCA, with military department (MILDEP) coordination, will approve the planning agenda. The SCETWG planning agenda should include a plenary session with presentations by the CCMD, Department of State (DoS), Defense Security Cooperation Agency (DSCA), MILDEPs, and selected SCOs as appropriate; focused discussions on planning and policy issues and the review of SCO requests for waivers/exceptions to policy, Professional Military Education (PME) and Expanded-IMET (E-IMET) requirements; a programmatic session consisting principally of MILDEP panels performing a detailed review of country training program data. In addition, CCMDs use the SCETWG as a forum to obtain IMET end-of-year review input from the SCOs.

C10.5.2.2. A final line-by-line review of a country’s current year, budget year and planning year programs conducted at the SCETWG and approved by CCMD, DSCA (Programs Directorate), and DoS for IMET; and by DSCA (Programs Directorate) and CCMD for CTFP.

C10.5.3. SCETWG Attendance.

C10.5.3.1. SCO attendance is required for review of USG-funded training programs and is normally limited to one representative per country. Locally Engaged Staff (LES) or Foreign Service National (FSN) attendance is authorized, in addition to the SCO, only when the CCMD determines that attendance is critical to the presentation and review of the programs. Attendance by the LES/FSN in lieu of the SCO requires CCMD approval.

C10.5.3.2. MILDEP personnel responsible for education and training policy and field training activities personnel who are responsible for the management and execution of country education and training programs may attend. In general, the number of MILDEP participants should be limited to the minimum necessary to address the training programs relevant to the countries represented at the SCETWG.

C10.5.3.3. The SCETWG will include Expanded-IMET school representatives Attendance will be limited to one representative per school; exceptions are approved by CCMDs. Additionally, the MILDEPS may request that a representative from a specific school attend. MILDEPs should select schools that have programs/courses developed to address foreign country issues. The MILDEP request should be submitted to DSCA (Programs Directorate) and the CCMD for a final decision.

C10.5.4. SCETWG Preparation. Prior to the SCETWG, SCOs and MILDEPs should create draft training plans for both the budget year and two planning years. SCO training requests are entered into DSAMS-TM by the Security Assistance Training Field Activity (SATFA), the Naval Education and Training Security Assistance Field Activity (NETSAFA), the Air Force Security Assistance Training Squadron (AFSAT), the Marine Corps Security Cooperation Group (MCSCG), and the U.S. Coast Guard, Directorate of International Affairs and Foreign Policy (CG-DCO-I), as appropriate.

C10.5.5. Following the SCETWG, MILDEPs will make any necessary adjustments and coordinate the training request with the appropriate schools or training organizations to confirm quotas, schedule, and report and start dates.

C10.6.1. The IMET program is a Department of State (DoS) program, jointly managed by the Defense Security Cooperation Agency (DSCA) and the DoS, that funds military education and training courses for international military, and related civilian personnel of foreign countries. It is a key component of security cooperation (SC), promoting regional stability and defense capabilities through professional military and technical courses and specialized instruction. IMET courses are provided primarily at military schoolhouses in the United States, exposing the IMS to the U.S. culture, military students, practices, standards, and professionalism.

C10.6.2. Responsibilities.

C10.6.2.1. DoS has overall responsibility for the IMET program. Congress appropriates IMET funds each year under the Foreign Assistance Act (FAA), and country allocations are justified and documented in the Congressional Budget Justification (CBJ) for Foreign Operations. Based on Congressional guidance and DoS approved country allocations, DSCA (Business Operations and Programs Directorates) manages and issues the IMET funds to the military departments (MILDEPs) which further disburse the funds to support specific country program and/or courses.

C10.6.2.2. DSCA (Programs Directorate) provides IMET program implementation policy to the Combatant Command (CCMD), MILDEPs and Security Cooperation Offices (SCOs).

C10.6.3. Types of Training that may be provided under the International Military Education and Training (IMET) Program.

C10.6.3.1. International Military Education and Training (IMET) Program. The objectives of IMET-funded training are to encourage effective and mutually beneficial relations and increased understanding between the United States and foreign countries in furtherance of the goals of international peace and security, develop rapport, understanding, and communication links; develop host nation training self-sufficiency; improve host nation ability to manage its defense establishment; and develop skills to operate and maintain U.S.-origin equipment.

C10.6.3.2. Expanded IMET (E-IMET). Under the authorization for E-IMET, military and civilian personnel are trained in managing and administering military establishments and budgets; in promoting civilian control of the military; and in creating and maintaining effective military justice systems and military codes of conduct in accordance with internationally recognized human rights. E-IMET objectives include contributing to responsible defense resource management; fostering respect for and understanding of democracy and civilian rule of law, including the principle of civilian control of the military; contributing to cooperation between military and law enforcement personnel with respect to counternarcotics law enforcement efforts; and improving the military justice system and promoting an awareness and understanding of internationally recognized human rights.

C10.6.3.3. Mobile Training Teams (MTTs). The IMET program may provide training that requires U.S. personnel to conduct training in another country when the CCMD and DSCA have approved a policy waiver, or where a waiver exception exists. Training services may be provided in-country on a temporary duty (TDY) basis by an MTT. To include such training under the IMET program, the CCMD and DSCA (Programs Directorate) must approve a waiver prior to programming or making any offer or commitment to the foreign government. See Section C11.8. for specific management restrictions for MTTs.

C10.6.3.3.1. MTT requests under the IMET program should clearly demonstrate that the MTT is the best training option and that IMET is the only funding option. This includes U.S. Navy refresher training conducted outside the United States and its territorial waters. MTTs funded under the IMET program should support the train-the-trainer concept.

C10.6.3.3.2. E-IMET MTTs, including U.S. Coast Guard Maritime Law Enforcement Teams, do not require a policy waiver.

C10.6.3.3.3. The Defense Language Institute English Language Center (DLIELC) may conduct in-country English language surveys without a policy waiver if the objective is to develop recommendations on where and how an in-country ELT program can be developed or improved.

C10.6.3.4. Postgraduate Education. IMET funds may be used for an IMS to obtain a postgraduate degree at the U.S. Naval Postgraduate School or at the Air Force Institute of Technology. SCOs are authorized to program the cost of a Graduate Record Examination (GRE) when it is required.

C10.6.3.5. Orientation Tours. The IMET program may fund orientation tours if the CCMD and DSCA (Programs Directorate), in coordination with the Department of State-Bureau of Political and Military Affairs Office (DoS(PM)) have approved a policy waiver to pay with IMET fund. Orientation tours are limited to new country programs unless justified by extraordinary circumstances. When requesting approval for orientation tours or visits to U.S. military installations and activities, approval of the SCO Chief must be cited. Certification of the importance of the tour to the country’s training effort with supporting rationale, to include proposed itinerary and areas of interest, must also be provided.

C10.6.3.6. Short Duration Courses. The minimum duration of training in the United States under the IMET program is five weeks if all or part of the overseas travel is paid by IMET. If an IMET recipient country pays 100 percent of the overseas travel to and from CONUS training, there is no minimum duration requirement. Mandatory IMS in-processing and/or ELT are not considered part of the five-week requirement. This limitation does not apply to courses listed in Table C10.T2. When IMET pays for trans-ocean travel, training less than five weeks in total duration requires a CCMD and DSCA (Programs Directorate) policy waiver before being programmed.

Table C10.T2. Exempt Short Duration Courses

Courses/Schools Implementing Agency

E-IMET Courses

Flag Ranked Courses

Orientation Tours

All MILDEPs

Western Hemisphere Institute for Security Cooperation (WHINSEC)

Army

Naval Small Craft Instruction and Technical Training School (NAVSCIATTS)

Navy

Air Force Physiological and Physiological refresher Training Combined Strategic Intelligence Training Program

English Language Instructor courses

Flight Safety courses

Inter-American Air Forces Academy (IAAFA)

International Intelligence Fellows Program

Air Force

Defense Institute of Security Cooperation Studies (DISCS)

DISCS

C10.6.3.7. High-Cost Training. With the exception of Professional Military Education (PME) and postgraduate education, IMET funds are not used for high-cost training (defined as any training or any single course of training with a tuition cost of $50,000 or higher). However, DSCA (Programs Directorate) and the CCMD may consider a policy waiver for selected high-cost training on a case-by-case basis. A training course which costs $50,000 (the high-cost threshold) or less when planned but subsequently exceeds that threshold due to a price increase of not more than 10 percent does not require a waiver to the high-cost restriction.

C10.6.3.8. Training Provided by Contractors. IMET funds are primarily intended to provide DoD training. Training by U.S. contractors can be considered when the required training is not available within DoD resources. Such training requires a waiver from DSCA (Programs and Strategy Directorates). The IA seeking such a waiver should coordinate with the other IAs and note in the waiver justification that the training in question is not available through any DoD source.

C10.6.3.9. English Language Training Aids. English language training aids and equipment may be purchased with IMET funds. CCMDs may approve use of IMET funds to purchase language labs for non-MoD agencies when labs are to be used for training of civilians to attend E-IMET programs.

C10.6.3.10. Technical Training. Although technical training can be accomplished under IMET, it should be a minimal component of the overall program. IMET can be used for: technical training necessary to support significant host-country military deficiencies; training that promotes in-country sufficiency of training instructors; and training to enable the IMS to acquire skills necessary to participate in peace support operations. Generally, this type of training is funded via an FMS case. If technical training is not a small component of the overall program, contact DSCA (Programs Directorate) for questions regarding technical training using IMET funds.

C10.6.4. Personnel authorized to be trained under IMET.

C10.6.4.1. Career Personnel. Personnel trained under the IMET program are selected from career personnel likely to occupy key positions in the foreign country's defense establishment. This is mandatory for attendance at professional level schools, (e.g., command and staff or equivalent and higher, and college level) except when authorized by DSCA (Programs and Strategy Directorates).

C10.6.4.2. Military. IMET-funded training may be provided to military personnel from the host nation’s defense establishment.

C10.6.4.3. Civilians.

C10.6.4.3.1. IMET. Civilian personnel who are not members of the requesting country’s defense establishment or armed forces are not eligible for traditional IMET training, but may be trained under the subset of programs approved as meeting the E-IMET criteria.

C10.6.4.3.2. Expanded-IMET (E-IMET). Civilians and military personnel who work in the country’s MoD are eligible for training under E-IMET. E-IMET may also be used to train foreign governmental personnel of ministries other than the Ministry of Defense (MoD), legislators, and individuals who are not members of the government, when the military education and training would contribute to the E-IMET objectives. Training of defense civilians for the express purpose of teaching, developing, or managing in-country English language training programs is also authorized. Defense civilians in counternarcotics-related areas may also be trained under the E-IMET program. Maritime law enforcement and other maritime skills training for personnel in non-defense or agencies which perform a maritime law enforcement mission are authorized.

C10.6.4.4. Training of Police Forces. The Foreign Assistance Act (FAA), section 660 (22 U.S.C. 2420) does not permit training of police forces or law enforcement forces although there may be limited exceptions; contact DSCA (Programs Directorate) for questions regarding exceptions. Neither the name given to a unit by the foreign government nor the ministerial authority under which it operates is sufficient to determine whether a particular force is a “police unit.” The determining factor is the nature of the function performed by the person or that persons unit.

C10.6.4.5. Military Police Training. Provision of training to military police and to non-police personnel is permitted, but requires a certification that the individual will not be involved in any civilian law enforcement activities for a period of two years following his/her return from U.S. training. SCOs may forward programming requests for military police training to the Implementing Agency (IA) and must retain a copy of a signed certification prior to sending the student to training. Certifications must be accompanied by an English translation if in a language other than English; include student name and rank, course title, T-MASL identification number, host nation service, and WCN; be signed by appropriate host nation official; and be maintained on file by the SCO for a minimum of three years. The following is an example of certification statement:

“The Government of [insert country] certifies that [insert student rank and name], who is scheduled to attend [insert course title and/or T-MASL ID] under WCN [insert number], is a member of [insert host nation service] and will not be involved with or assigned to a unit performing in any civilian law enforcement functions for a period of at least two years following completion of training listed above.”

C10.6.5. Types of Training that May Not Be Provided under the IMET Program. Table C10.T3. illustrates the types of training that cannot be provided under the IMET program.

Table C10.T3. Types of Training Not Provided Under IMET

# Types Of Training Not Provided Under IMET
1

Training not related to accomplishment of the objectives of the IMET program

2

Initial or technical training in support of FMS-purchased equipment (provided under an FMS case)

3

Training of non-career military personnel

4

Training in skills normally available in-country, exclusive of PME

5

Training already provided in a quantity which, taking into account reasonable attrition, is sufficient to meet requirements of the requesting country

6

Training which appears unlikely to produce skills that would be properly used by the requesting country

7

Repetitive training in the same courses

8

Training at U.S. civilian schools not qualifying for inclusion in accordance with FAA, section 541 (22 U.S.C. 2347)

9

Sniper training

10

ELT not in support of the in-country ELT program or in support of specific U.S. follow-on training

11

Foreign language training

12

Purchase of training aids other than English language equipment or materials, books and publications

13

Advanced Distributed Learning (ADL), including Distance Learning, correspondence courses, or other form of OCONUS distance/distributed learning courses or satellite/remote courses unless approved by DSCA (Programs Directorate) or part of a training pipeline

14

Training to support national intelligence programs

The scope of military intelligence training available to international students is limited to that directly related to combat or operational intelligence. Tactical intelligence training programs are not extended to include training in support of national intelligence programs of foreign countries. Requests for intelligence training are reviewed by the IA to ensure compliance with this paragraph. Other potentially sensitive training requests should be addressed to DSCA (Programs and Strategy Directorates).

15

Flight Training

16

Musical or Band Leader courses

C10.6.6. Defining Training Requirements. CCMD submit recommended annual IMET budget request levels, utilizing the FMF/IMET Budget Formulation and Submission Tool, to the Joint Chiefs of Staff (JCS). The country team provides a similar recommendation to the DoS through the MSRP. SCOs and CCMDs must ensure requirements submitted through the separate DoD and DoS channels are consistent with one another. Through this process proposed IMET allocations are determined by DoS for each IMET eligible country for inclusion in the annual CBJ.

C10.6.6.1. At each CCMD SCETWG, IMET training requirements that have been programmed into DSAMS-TM by the MILDEPs for the budget year (next fiscal year) plus two planning years are reviewed by the CCMD, DoS, DSCA (Programs Directorate) and the SCO to ensure the appropriateness of IMET funding. DoS, DSCA (Program Directorate), and CCMD approve the resulting country budget year IMET training programs.

C10.6.6.2. DoD 7000.14-R Volume 15, Chapter 7 provides detailed information on pricing training provided under the IMET program.

C10.6.6.3. Apportionment. Once Congress appropriates funding in the Foreign Operations Budget (150 Account), DoS(PM) and DSCA (Business Operations Directorate) request a country by country apportionment from the Office of Management and Budget (OMB). After OMB apportions the funds, DSCA (Business Operations Directorate) initiates IMET account management, and requests fund transfer from the U.S. Treasury to the IAs. If the amounts are increased from those in the CBJ, DoS is required to notify Congress.

C10.6.6.4. Prioritization. Actual IMET allocations are often less than that requested by the SCO and are announced well after the start of the fiscal year, and additional funds can be obtained in an end-of-year reallocation of funds; therefore, SCOs must prioritize training during planning and be prepared to revise plans and re-prioritize training requests late in the fiscal year. To assist in the prioritization and management of IMET training requests, the SC training community uses Priority Codes for training courses. SCOs assign Priority Codes as follows:

C10.6.6.4.1. Priority Code "A" indicates the lines of training that are within planned and expected funding for that country. This code also applies to CTFP.

C10.6.6.4.2. The IAs fund Priority Code “A” training lines within the apportioned allocation level. SCOs ensure Priority Codes are appropriately adjusted so that the total of all Priority Code “A” training lines does not exceed the countries allocation level. Priorities must be adjusted if the allocation/apportionment level is different than the budget request level. If subsequent changes cause the “A” priorities to exceed the country allocation level, the SCO should submit requests to the IAs to change the Priority Codes of selected “A” priority lines to Priority Code “D.” If lines are already funded, the MILDEP must withdraw funding of those lines but may retain the training requirements in the program in an unfunded status.

C10.6.6.4.3. Priority Code “B” indicates the lines of training that will start in the first quarter of the following fiscal year (October 1st to December 31st), and should be considered in the current fiscal year for end-of-year reallocation of IMET funds. For CTFP funding, priority “B” indicates an event not funded through one of the MILDEPs but from funding that is released from DSCA directly to a CCMD or a Regional Center.

C10.6.6.4.4. Priority Code “C” is not used.

C10.6.6.4.5. Priority Code “‘D” is assigned to other valid training requirements taking place after the third quarter, which are in excess of the budget level. This value should not exceed 10 percent of the budget level.

C10.6.6.4.5.1. Priority Code “D” is defined as training that is consistent with IMET policies and objectives; and IAs can accommodate, and host nation can provide qualified candidates if funds become available. During the annual SCETWG, all Priority Code “D” in the current year IMET program should either be cancelled or changed to “B” to be considered for end-of-year reallocation of IMET funds.

C10.6.6.5. IMET Budget Execution. Funds must be obligated by the end of the fiscal year. MILDEPs must coordinate with SCOs to confirm student quotas and schedule report and/or start dates.

C10.6.6.6. End-of-Year (EOY) IMET Reallocations.

C10.6.6.6.1. The cut-off for current-year program changes to IMET ends four weeks prior to the annual (July) end-of-year financial review at DSCA. Precise dates, guidance and formats for the financial review are announced at each SCETWG. Only changes justified as an urgent requirement are considered after the cut-off date. These changes must be approved by DSCA (Programs and Business Operations Directorates) prior to submission, and approval is contingent upon sufficient time remaining to process the change and obligate funds before the annual financial review. CCMD priorities for year-end funding must be received at DSCA, in the format prescribed by DSCA (Business Operations Directorate), no later than two weeks before the financial review for consolidation and consideration by DoS for year-end funding. At the conclusion of the end-of-year financial review, the results are considered final.

C10.6.6.6.2. IMET reallocation process. Table C10.T4. shows the steps in the end-of-year IMET reallocation process. All end-of-year IMET funding requirements must have a Priority Code of “B” in the STL and a start date between October 1st and December 31th. All “B” priority training codes are changed to “A” if, and after, they are funded.

Table C10.T4. End-of-Year IMET Reallocation Process

Date* Specific dates for each year are provided at the SCETWG Action

March - June

CCMDs provide comments and recommendations concerning the status of individual country IMET allocation levels to the DSCA (Business Operations and Programs Directorates) at the annual SCETWGs. SCOs use the SCETWGs to validate requirements for additional funds with the IAs before presentation to CCMDs.

Four weeks prior to annual end-of-year financial review

Input is submitted by the SCOs to CCMDs prioritizing each country’s requirements for end-of-year funds, and all changes to country STL cease. CCMDs ensure that SCOs submit appropriate program additions or other changes reflecting Priority Code “B” and confirmation of quota availability. Any courses that a SCO adds to its STL after submitting requirements to its CCMD, must be coordinated with the CCMD or it cannot be considered for end-of-year funds. All courses that do not have confirmed dates are deleted by the MILDEPs in preparation for the IMET scrub meeting. MILDEPs will ensure all funding amounts reflected are correct and limit funding adjustments to the program.

Two weeks prior to annual end-of-year financial review

CCMDs submit program change input to DSCA in the prescribed format (Business Operations and Programs Directorates)

CCMDs submit prioritized countries and courses, with justifications and the total cost of each course.

End of July

The IMET review meeting takes place. A list of all country requirements for end-of-year funds is prepared including the CCMD priorities.

DSCA (Business Operations and Programs Directorates) meets with MILDEP financial representatives to identify excess funds and makes recommendations on which countries and courses require funding, based on CCMD priorities.

DoS confirms its final decision on reallocations. End of Year courses may not be changed by exception once DoS has made the final decision on reallocations.

Mid August

The 15 day Notification is sent to Congress.

September 30th

All approved end-of-year requirements are obligated by MILDEPs.

C10.6.6.7. Out-of-Cycle IMET Reallocations. Unique circumstances may arise within a given fiscal year requiring an out-of-cycle regional IMET reallocation. Such requirements are handled as a case-by-case basis.

C10.6.7. Requests for IMET Policy Waivers. Policy waiver requests will be reviewed and considered during the program review portion at the CCMD’s SCETWG. Requests include complete justification and a written statement of SCO Chief’s concurrence. Requests submitted outside the SCETWG are addressed by the SCO to the CCMD with an information copy to DSCA (Programs Directorate) and the appropriate IA. DSCA (Programs Directorate) and the CCMD jointly respond to the SCO request with information copy to appropriate IA. Figure C10.F1. provides the format for waiver requests.

C10.6.8. Employment of IMET Graduates. SCOs must obtain appropriate assurances that personnel trained under the IMET program are properly and effectively employed in the skill received from the training for a period of time sufficient to warrant the expense to the United States. The optimum assignment periods are three years for senior PME training, post graduate programs, and two years for other training, including mid-level PME and instructor training. How IMET graduates are retained and assigned should be annotated in the country CETPP.

C10.6.9. Approved IMET Training Sites. Under the FAA, section 541 (22 U.S.C. 2347), IMET-funded training may be provided through attendance at military educational and training facilities in the United States (other than MILDEP academies) and abroad; attendance in special courses of instruction at schools and institutions of learning or research in the United States and abroad; and participation in observation and orientation visits to military facilities and related activities in the United States and abroad. IMET should not be used to fund training in non-U.S. schools in other countries unless the curriculum is developed and taught or U.S. instructors are overseeing the teaching of the U.S. developed curriculum.

C10.6.10. Travel for IMET Students. IMET funds may be used to pay for IMS travel as specified in this paragraph. Partner nations are encouraged to assume the cost of transportation for their IMS to the maximum extent possible so that IMET funds are used for higher numbers of IMS to attend training.

C10.6.10.1. Travel within Student’s Country. The IMET program does not pay travel costs of IMS traveling within their own country.

C10.6.10.2. Travel of IMET Students to Non-Resident SCO. SCOs responsible for managing an IMET program for a country in which he/she is not resident may program IMET IMS transportation to or from that SCO’s location for briefings. This assumes there is no U.S. representation in the IMET IMS’ country that could provide the service and the Country Team supports the request. This does not apply to countries that pay for their own expenses.

C10.6.10.3. Use of Foreign Flag Carriers. Whenever possible, SCOs assigned to countries which have national flag carriers with routes to or part way to the United States are encouraged to obtain an agreement from the host nations to transport its respective IMS on such carriers at no cost to the United States.

C10.6.10.4. Modes of Transportation. When travel between the IMS’ home country and the training facility is being paid with IMET funds, transportation uses the most direct route, except as specified below.

C10.6.10.4.1. Travel to and from CONUS via U.S. Military Aircraft. IMS are authorized to travel by U.S. military aircraft with an approved ITO. Transportation of the IMS, including those whose country elects to pay the cost of the transportation, is at common user rates.

C10.6.10.4.2. Travel to and from CONUS via U.S. Commercial Sources. Travel to or from the United States must be via US flag carrier to the fullest extent feasible. When the use of U.S. transportation for the entire trip does not permit the IMS to meet course or class convening dates, combinations of non-U.S. commercial air or surface common carrier (tourist class) and USG flag carrier is allowed. When this combination is used, U.S. flag carrier is used to the fullest extent possible for the return travel to the home country. If a U.S. flag carrier is not available, U.S. Embassy (travel office/agent) is to provide a certificate of non-availability.

C10.6.10.4.3. Travel within CONUS. Transportation to and from training installations within the United States is by surface common carrier or commercial aircraft. Travel by privately-owned vehicle may be authorized when it is in the interest of the USG as indicated by the SCO on the ITO.

C10.6.10.5. Travel with Dependents. Transportation for dependents of IMS is not at the USG expense. If the IMS is authorized to bring dependents to the United States for those courses identified in Table C10.T11., the IMS may make arrangements to travel with the dependents at their own expense. The IMS may be reimbursed for the cost of transportation if U.S. flag carriers were used to the extent available and the ITO authorizes the IMS travel at IMET program expense. Reimbursement is at the U.S. military airlift tariff rate if U.S. military airlift transportation would have been the mode used through USG arrangements or the actual cost of travel, whichever is lower, or Category Z rate or the actual cost of travel, whichever is lower.

C10.6.10.6. Travel for Emergency Leave. The IMS or his/her government must pay the round trip transportation cost to return home on emergency leave if the IMS is to return to the United States to continue training.

C10.6.10.7. Deviations from Planned Travel Routes. When an IMS is permitted by his/her government to deviate from the most direct route U.S. sponsorship terminates at the point and time of such deviation. If an IMS chooses to remain at a point en route home beyond the time required to make travel connections, IMET funds must not be used to pay for allowances during that excess time. The IMS or their government is responsible for any additional financial charges incurred due to changes in travel routes. An IMS who does not adhere to scheduled return flights is not the responsibility of the USG. If the IMS ITO authorizes the IMS leave after graduation, and it is more cost effective for the IMS to travel back to home country from his/her leave location, the IMS is authorized to receive transportation from that leave location to their home country.

C10.6.10.8. En route Accommodations. Accommodations on U.S. installations provided to IMS en route are commensurate with those provided U.S. personnel of equivalent grade.

C10.6.11. Privileges for SA/SC Students. IMS and authorized dependents on ITOs are extended Commissary, Exchange, and similar privileges ordinarily available to U.S. military personnel of similar rank, when approved by the IA. The equivalent rank assigned in the ITO must be based on the U.S. grade structure rather than rank title of the foreign country.

C10.6.12. In the event of death of an IMET IMS, funds for preparation of remains and repatriation are programmed under generic code N7F on a case-by-case basis after DSCA (Programs Directorate) approval.

C10.6.13. IMET General Costs and Infrastructure Funds. The following policy guidelines apply to the authorized use of IMET program general costs and infrastructure funds - DSCA fund codes 66 and 77. Waivers from this policy require DSCA (Business Operations and Programs Directorates) approval.

C10.6.13.1. General Costs (Fund Code 66). General costs include both program development and course development. These funds are managed by DSCA (Programs Directorate). Requests, including justification, for these funds should be provided to both DSCA (Programs and Business Operations Directorates) for coordination. All work on new programs and courses funded by IMET must be approved by DSCA (Programs Directorate) prior to starting work (e.g., planning and developing new curriculum for new program or new courses).

C10.6.13.2. Program Development. Program development includes work such as the creation of, or major changes to, a program. For example, work done to determine which courses need to be included and developed to start a new Masters program is categorized as program development.

C10.6.13.3. Course Development. After a program is identified and justified as needed, funding to develop the details for the course(s) should be requested as course development. Course development is not country specific. Course development work includes additions to or updating of courses.

C10.6.13.4. Infrastructure Costs (Fund Code 77). The cost of operating the E-IMET schools and the Mobile Education Training (MET) programs are categorized as infrastructure costs. Infrastructure fund requests from each E-IMET school should be developed based on the cost incurred if all training were IMET funded. These costs are then reduced where other sources of funds (e.g., CTFP or FMS case funds) pay for costs of program development, course development, and actual course offerings. Infrastructure costs are as follows:

C10.6.13.4.1. Salaries. Include the estimated percent of civilian personnel costs devoted to managing the IMET and MET programs. This should initially include all civilian personnel costs at the beginning of the year, which may be subsequently reimbursed by CTFP, FMS or other programs. As funding for training is confirmed to come from funding sources other than IMET, the infrastructure salary requirement is reduced and reimbursed by the other funding source. Civilian personnel costs directly related to a course or MET are charged directly to the country receiving the training and are not included in the infrastructure costs.

C10.6.13.4.2. Travel and Per Diem. Include the travel costs to attend meetings directed by DSCA (Programs Directorate), such as annual Security Cooperation Education and Training Working Group (SCETWG). Infrastructure travel costs do not include the cost of site surveys or other trips related to a course or MET, which are charged directly to the course.

C10.6.13.4.3. Equipment, Supplies, Books, and Miscellaneous. Include costs for materials used by personnel providing infrastructure support. It does not include items specific to a particular MET or course, which are included in course costs. The miscellaneous expenses include office-related cell phone bills and faxes, and are subject to oversight.

C10.6.13.4.4. General Administration and Facilities. Include hosts organizations’ costs for providing and managing the facility. This is usually calculated as a percentage of staff and or space used. Include costs associated with providing the following support: procurement, comptroller, legal, information technology (IT), library, building maintenance, and utilities. The costs will be incrementally incurred to support the IMET school programs.

C10.6.13.5. Funding Request. Requests for General Cost Funds are periodically submitted to the DSCA (Programs and Business Operations Directorates) for approval. Requests for Infrastructure Funds are submitted annually to the DSCA (Business Operations Directorate) for approval. Infrastructure fund requests must identify the funding categories listed above.

C10.6.14. Extraordinary Expenses. Extraordinary expenses are used to finance costs of the Commandant’s welcome, receptions, banquets for civilian and military sponsors, class or seminar dine-ins, faculty-student luncheons, graduations, and similar activities that offer a cultural experience and enhance the relationship between school officials, local community supporting participants, and the international students. These are budget project N60 expenses incidental to representational activities for students under the IMET program and are limited by FAA, section 636(g) (22 U.S.C. 2396(g)) and related appropriation acts. N60 funds may be used only for IMET-funded students. However, joint activities with non-IMET funded students are often cost effective. In those cases, IMET N60, including Field Studies Program (FSP) events funded with IMET, costs are pro-rated on the basis of the respective numbers of IMET and FMS or non-IMET funded students. N60 funds may also be used in connection with FSP orientation tours.

C10.6.15. Invitation-Only Professional Military Education (PME). IMS attend select PME courses by invitation only. CCMDs, in coordination with the appropriate MILDEP Component Commands, must provide country prioritizations with full justification to the appropriate MILDEP point of contact, by November 16 of each year for the academic year that begins two years later, (e.g., by November 16, 2012 for AY 2014-2015). For National Defense University (NDU), country prioritizations are provided to the Senior Director for Security Assistance International Student Education Programs. Invitational schools are listed in Table C10.T5.

Table C10.T5. Invitational Schools

Invitational Schools/Courses

C10.7.1. Foreign Military Financing (FMF)-Funded Training. If the case is FMF-funded, training must be by U.S. suppliers unless an offshore procurement waiver is granted.

C10.7.2. Contractor-Provided Training Under FMS. Training conducted by contractors, either at Department of Defense (DoD)-contracted or U.S. Government (USG) facilities, must be conducted under the same procedures and regulations (e.g., ITOs and vetting of IMSs) outlined for government-provided training.

C10.7.3. International Military Students (IMS) Eligibility Requirements for Funding Under the FMS Case System.

C10.7.3.1. Military. Military members from the recipient country’s defense establishment may receive FMS training.

C10.7.3.2. Civilians. Civilian personnel may receive FMS training if they are Ministry of Defense (MoD) employees of eligible purchasers or employees under contract to the MoD in support of an FMS program if approved by the Department of State (DoS). A third party transfer by DoS may be required. If appropriate under the Foreign Assistance Act (FAA), section 607(a) (22 U.S.C. 2357(a)), international civilians who are not MoD employees of eligible FMS countries, or who are employees of eligible non-military international organizations (e.g., United Nations) may receive training. Civilians must meet the course requirements, including those for security clearances. Civilians are generally afforded the same protocol status as their equivalent military counterparts, as stated in the Invitational Travel Order (ITO).

C10.7.4. Location of Training for FMS Case Students. Students may be trained at DoD schools, contractor facilities in the continental United States (CONUS), or outside of the continental U.S. (OCONUS), or civilian education institutions (on an exception basis). Training at civilian education institutions should be on a Direct Commercial Sale (DCS) basis between the civilian institution and the purchasing country vice through the FMS process. Requests for exceptions to this policy should be addressed to the DSCA (Programs Directorate). International military personnel receiving training negotiated directly between the purchasing country and a contractor (DCS) may not use U.S. military facilities to support the training.

C10.7.5. Travel and Living Allowance (TLA), Medical Care Requirements, and Other Student Support Costs for FMS Case Students. The purchaser is responsible for all student support costs while they are in training. Student support costs in FMS case include transportation and travel costs, and living allowances (e.g., meals, lodging, custodial fees for quarters, and medical care). The purchaser must ensure that students receive sufficient allowances (30 days) for advanced start up housing costs and personal expenses in CONUS. SCOs should be aware of the status of living allowance provisions for their host nation’s students. Leased housing and rental vehicle costs may not be included on an FMS case.

C10.7.6. Baggage Limitations. A baggage limitation is not established for students receiving training under an FMS case as student travel is usually funded outside the FMS case. If a country has requested and DSCA (Programs Directorate) has approved student travel under the FMS case, student baggage allowances are limited to the baggage authorizations for IMET students.

C10.7.7. Privileges for FMS Case Students. International students and authorized dependents on ITOs are extended Commissary, Exchange, and similar privileges ordinarily available to U.S. military personnel of similar rank when approved by the Implementing Agency. Equivalent rank assigned in the ITO must be based on the U.S. grade structure rather than rank title of the foreign country.

C10.8.1. General. IMS must be screened for records of human rights abuses, drug, terrorism, and human trafficking, corruption, criminal conduct, or other activities inconsistent with U.S. policy goals. If an individual's reputable character cannot be validated, the individual must not be approved for training. Security Cooperation Offices (SCOs) should consult the Department of State (DoS) Leahy vetting requirements, which is available on the Security Assistance Network (SAN) for approved users.

C10.8.2. Age. The minimum age for students receiving SC training is 18 years, or 17 years with parental consent.

C10.8.3. Security. Regardless of the level of classification of the training, in-country U.S. officials must perform a security screening of each student prior to issuance of the Invitation Travel Order (ITO).

C10.8.4. Homeland Security Screening. The SCO will enter IMS individual identification data into the Security Cooperation Training Management System (SC-TMS) a minimum of 16 days prior to report date of the IMS in the United States for training. The required data includes: name, date of birth (DOB), and place of birth (POB) consisting of city and country. If the information is not available 16 days prior to training report date, the appropriate military department (MILDEP) will be directed to cancel or re-schedule the training. Forfeiture charges will apply in accordance with the DoD FMR, Volume 15, Chapter 7.

C10.8.5. Student Medical Screening. Pre-departure medical examinations (conducted within three months preceding the departure of the IMS and authorized accompanying or joining dependents) are required prior to issuance of the ITO. Required medical examinations will be recorded in English on DD Form 2808 (Report of Medical Examination), and DD Form 2807-1 (Report of Medical History). The SCO will provide the forms and assist the IMS with the instructions for completing the forms for IMS and authorized dependents.

C10.8.5.1. Requirements for IMS medical screening.

C10.8.5.1.1. Completed DD Forms 2808 and 2807-1 to include:

C10.8.5.1.1.1. Chest X-ray is taken to determine absence of tuberculosis (TB) or other lung disease. Chest X-ray results will be included on DD Form 2808, block 73. If an individual has or will need to travel to the United States for training more than once in a 12-month period and the chest X-ray prior to the initial training period is documented as negative for active disease, a repeat chest X-ray is not required unless the individual has symptoms of, or a clinical examination finds or suspects, a pulmonary (lung) problem.

C10.8.5.1.1.2. Serological test for HIV. HIV test results will be included on DD Form 2808, block 49. If an individual has or will need to travel to the United States for training more than once in a 12-month period, and the HIV test prior to the initial training period is documented to have been negative, a repeat HIV test is not required unless the individual has symptoms of, or a clinical examination finds or suspects HIV.

C10.8.5.1.1.3. A statement verifying IMS is free of “communicable disease of public health significance,” will be included on DD Form 2808, block 73. A “communicable disease of public health significance” is defined by the Department of Health and Human Services. The SCO should contact the U.S. Consular Section/U.S. Embassy for the most current list of communicable diseases.

C10.8.5.1.1.4. Pregnancy test for female IMS. Test results will be included on DD Form 2808, block 73. If an IMS is pregnant, the SCO will be required to submit a request for a health policy medical waiver. See Section C10.8.5.4. for health policy waiver procedures. Female participants in Regional Center programs are not required to have a pregnancy test.

C10.8.5.1.1.4.1. The medical certification signed by a licensed, practicing medical authority (e.g., Physician) from the list of qualified practitioners maintained by the U.S. Embassy, documented on of DD Form 2808 block 82, certifies that the named individual is medically fit to perform the education and training that he/she has been nominated to attend and has the immunizations listed in Table C10.T6.

Table C10.T6. Required Immunizations List

Required Immunizations List
  • Measles, Mumps and Rubella

  • Polio

  • Tetanus and diphtheria toxoids, and acellular pertussis (if indicated Td/Tdap)

  • Varicella (chickenpox)

  • Yellow fever (if traveling from or thru an infected area)

  • Hepatitis A and Hepatitis B

C10.8.5.1.1.5. A complete dental examination including dental certification, signed by a licensed, practicing medical authority (Dentist), from the list of qualified practitioners maintained by the U.S. Embassy; documented in block 83 of DD Form 2808 that no care is required for cavities, infection or any oral disease. Participants in Regional Center programs are not required to have a dental examination and certification.

C10.8.5.1.2. Special Medical Screening Requirements.

C10.8.5.1.2.1. When a course has special medical screening requirements (e.g., flight, diving, explosive ordinance disposal (EOD), Special Forces, and Ranger training). The IMS should have the required physical examination completed in his/her home country before entry into the United States.

C10.8.5.1.2.2. In cases where the country does not have the capability to perform the required physical examination, or if the U.S. facility does not accept the medical records from the IMS home country, or the physical examination is required to be performed by a U.S. military physician, the SCO will annotate in the remarks section of the ITO, that the first training installation is to conduct the physical examination at the student’s country’s expense, and include where the health screening bills are to be sent for payment. All IMS attending courses requiring special medical prerequisites will have to meet specific U.S. military medical standards before full enrollment in those courses of study. The only exceptions are if previous NATO or other memoranda of agreements have waived this requirement.

C10.8.5.1.2.3. IMS found to have medical conditions not meeting specific training requirements, which cannot be resolved prior to commencement of training, will be disenrolled and returned to their country.

C10.8.5.1.3. When training is to take place in the home country of the IMS, or in a third country (e.g., a regional Mobile Training Team (MTT)), the DoD will not require medical screening. The SCO should make sure the country representative understands that the IMS must meet the specific medical/physical fitness prerequisites for the education/training to be provided.

C10.8.5.1.4. When the individual is in the United States for other than education/training purposes, and that purpose has been changed such that the primary reason for the person to be in the United States is to attend SC education/training, the health screening requirements described in this chapter, including use of DD Forms 2808 and 2807-1 apply.

C10.8.5.1.5. When the individual is attending training at an overseas DoD military facility, screening requirements are the same as for training in the United States.

C10.8.5.1.6. Additional Medical Examination/Screening Prior to Commencing Training. Medically screened and certified students are exempt from medical examinations or any IA urinalysis and blood screening programs before commencing training at U.S. training installations, except for specific situations noted below:

C10.8.5.1.6.1. At and by U.S. training installations when the associated physical examination is an established prerequisite for admission to training that involves exceptional physical activity or safety (e.g., flight, diving, explosive ordnance disposal, Special Forces and Ranger training).

C10.8.5.1.6.2. At and by U.S. military training installations on an exception basis pending development of a particular testing capability which does not exist in country. In these instances, the country pays for the cost of testing.

C10.8.5.2. Physical examinations in conjunction with sick call or hospitalization in order to diagnose a student’s medical condition.

C10.8.5.3. Screening Requirements for Authorized Dependents.

C10.8.5.3.1. A completed medical examination consistent with Section C10.8.5., to include a chest X-ray for tuberculosis (TB), and serological test for HIV, is required. If the authorized dependent is under the age of 15, a TB and HIV test are not required unless the authorized dependent has symptoms that are consistent with TB or HIV, or the dependent was in contact with a person infected with TB or HIV, or there is reason to believe the dependent has been exposed to either TB or HIV.

C10.8.5.3.2. A medical certification is required, that is signed by a licensed, practicing medical authority (e.g., Physician) from the list of qualified practitioners maintained by the U.S. Embassy, documented on DD form 2808, block 82, which certifies that the named individual is free of communicable diseases and has complied with required immunizations. If authorized school-aged dependents are going to accompany or join the IMS, the SCO is required to check with the International Military Student Office (IMSO) at the dependent’s destination to determine what additional immunizations are required for schools and day care entry in their area.

C10.8.5.4. A pregnancy test for each authorized female dependent over the age of 18 is required. If an authorized dependent is pregnant, the SCO will be required to submit a request for a health policy waiver.

C10.8.5.5. Medical Fast Track. Medical fast track is a procedure to allow students from approved countries to provide alternate certification of their medical examination and history. See Table C10.T7. for list of countries approved for fast track. The purpose of medical fast tracking is to relieve students from those approved countries of redundant medical tests and associated documentation.

C10.8.5.5.1. If an IMS from an approved fast track country arrives for training with medical/dental conditions that should have been identified during the screening process, DSCA (Programs Directorate) will re-evaluate the country’s eligibility status for fast track medical screening.

C10.8.5.5.2. Students of fast track countries must provide certification in writing to the SCO that their medical examination includes all of the required items included on DD Form 2808 plus a chest X-ray. The certification will state that the IMS has been medically screened and is medically fit to participate in the education/training he/she is scheduled to attend.

C10.8.5.5.3. The IMS of a fast track country can submit his/her country’s medical examination and medical history forms (in English) to the SCO in lieu of DD Forms 2808 and 2807-1; however, the SCO should contact the MILDEPs to determine if DD Forms 2808 and 2807-1 may still be required.

C10.8.5.5.4. For female IMS, pregnancy test results are required. When a course has special medical screening requirements (e.g., flight, diving, EOD, Special Forces, and Ranger training), the requirements of the receiving schoolhouse will apply.

C10.8.5.5.5. Although the SCO does not need to review medical tests for individuals from fast track countries, the IMS is required to receive and forward/hand carry copies of his/her medical exams, medical history and any relevant medical test results for delivery to the medical treatment facility, identified by the IMSO, upon arrival in the U.S. Medical test results must be in English or officially translated into English.

C10.8.5.5.6. Current fast track countries are:

Table C10.T7. Fast Track Countries

EUCOM

Austria, Belgium, Denmark, Finland, France, Germany, Ireland, Israel, Italy, Luxembourg, the Netherlands, Norway, Portugal, Spain, Sweden, Switzerland, and the United Kingdom

CENTCOM

Lebanon

NORTHCOM

Canada

PACOM

Australia, Japan and New Zealand

SOUTHCOM

Argentina, Barbados and Chile

All IMS participants in Regional Center events are also eligible for fast track procedures. DSCA (Programs Directorate) will review the approved fast track countries annually, in consultation with the Combatant Commands (CCMDs) and the MILDEPs, to determine whether any countries should be removed or added.

C10.8.5.5.7. Medical Fast Track is applicable to all IMS of eligible fast track countries who do not have a medical condition(s) requiring maintenance medication(s) and routine follow-ups during training (e.g., low or high blood pressure, diabetes, cardiac condition, allergies).

C10.8.5.5.8. Medical Fast Track does not:

  • Relieve the country/student of the responsibility of providing health care coverage and/or insurance for the IMS and/or accompanying dependents.

  • Relieve the country of complying with all medical screening requirements.

  • Does not apply to authorized dependents medical screening.

C10.8.5.6. Invitational Travel Order Medical Screening Requirements. The SCO will annotate the required health screening and health care financial responsibility entries for the IMS and authorized dependents appropriately and accurately on the ITO. For the IMS and authorized dependents who meet the requirements for either the regular screening or fast track, the SCO will ensure the ITO has the appropriate block checked that medical screening has been accomplished. Authorized dependents will not be added to the ITO until all medical screening and health care coverage requirements have been verified by the SCO.

C10.8.5.7. Health Policy Waivers for IMS and Authorized Dependents.

C10.8.5.7.1. Health policy waivers based on the specific training requirements or the individual’s health condition may be requested.

C10.8.5.7.2. For individuals testing positive for communicable diseases not included in the Code of Federal Regulations (CFR) (e.g., Hepatitis A, Hepatitis B, and Hepatitis C), health policy waivers will be considered on a case-by-case basis. Requests for health policy waivers are to be tracked and referenced by the MILDEPs to ensure consistent application of criteria for each individual case.

C10.8.5.7.3. Health policy waivers for any communicable disease will require U.S. Citizenship and Immigration Services (USCIS) Form I-601.

C10.8.5.7.4. Requests for health policy waivers will be submitted by the SCO through the CCMD to the appropriate MILDEP SC policy contact. The health policy waiver requests should include the IMS Worksheet Control Number (WCN) and program type (i.e., IMET, FMS case), and schedule of training including dates and locations. Health policy waiver requests for authorized dependents should include corresponding IMS identifying information along with information on the dependent/IMS relationship. All health policy waiver requests will include attached copies of the pertinent laboratory results. The MILDEP policy contact will coordinate health policy waiver requests with the appropriate medical personnel, training field activity and school personnel.

C10.8.5.7.5. Health policy waivers will not be approved for a pregnant IMS or authorized dependent under any program unless the IMS has documented medical coverage for pre/post natal care, delivery, and care for the newborn. Health policy waiver requests will also include the address where bills will be sent for payment.

C10.8.5.7.6. All health policy waivers granted must be noted on the ITO. A health policy waiver may only be granted based on criteria established by the MILDEP.

C10.8.5.8. Right to Privacy.

C10.8.5.8.1. The individual’s right to privacy of health information will be maintained, ensuring only those with a need to know have access to this information.

C10.8.5.8.2. When reporting health information, required by policy or regulation, use only the individual’s country, WCN, and program type (e.g., IMET, FMS case).

C10.8.5.8.3. When requesting health policy waivers, the SCO will obtain a release of health information from the IMS prior to submitting the health policy waiver request (reference DD Form 2870-1).

C10.8.5.8.4. SCOs and IMSOs should not maintain IMS’ or dependent’s health information as part of IMS’ education/training historical records. While medical service providers should maintain their own treatment records, the IMS will maintain a copy of his/her own health information, during his/her stay in the United States, for reference in medical treatment and emergencies.

C10.8.5.9. Country Team Responsibilities.

C10.8.5.9.1. Ensure that required IMS health screening is performed by a licensed, practicing medical authority (Physician) from the list of qualified practitioners maintained by the U.S. Embassy, and certify that the IMS meets the specific medical and dental prerequisites for scheduled education/training, and are in compliance with the medical screening requirements described in Section C10.8.5. Provide medical/dental certification, signed by the licensed, practicing medical authority (Physician or Dentist) from the list of qualified practitioners maintained by the U.S. Embassy to the SCO. See DD Forms 2808 and 2807-1. These documents must be received through official channels (e.g., from the country to the SCO). At no time should the medical documentation be presented to the SCO by the IMS.

C10.8.5.9.2. Ensure that authorized dependents are screened by a licensed, practicing medical authority (Physician or Dentist) from the list of qualified practitioners maintained by the U.S. Embassy, and certify that the dependents meet health screening requirements identified in Section C10.8.5. provide to the SCO copies of the DD Forms 2808 and 2807-1, along with any additional documentation required.

C10.8.5.9.3. When warranted, adhere to fast track procedures developed by the SCO.

C10.8.5.10. Security Cooperation Office (SCO) Responsibilities.

C10.8.5.10.1. Review updated medical insurance policy coverage options to ensure compliance with DSCA policy on healthcare coverage requirements and coordinate available options with host nation and IMS.

C10.8.5.10.2. Before issuing the ITO, obtain and thoroughly examine completeness the medical/dental certification, copies of the DD Forms 2808 and 2807-1, and copies of required test results. If there are any health conditions noted by the examining physician or dentist that may require attention during training (e.g., low or high blood pressure, diabetes, cardiac condition, allergies), alert the school by annotating in item 15 of the ITO that the IMS has a medical condition(s) requiring maintenance medication(s) and routine follow ups. To protect the IMS’ privacy, do not specify conditions on the ITO, only annotate that the IMS has a maintenance medical condition(s). This is not applicable to fast track countries.

C10.8.5.10.3. If warranted, develop fast track procedures with the host nation, to include identifying what documentation will be required to certify medical screening (e.g., certification from host government/letter from Physician, and/or copies of host nation’s test results).

C10.8.5.10.4. Assemble all required health documentation and an English version of the health care insurance policy, if applicable, for the IMS and authorized dependents and place in a sealed packet. Provide a second sealed copy of the medical insurance policy, in English, to the IMS to provide to the IMSO. Advise the IMS to travel with the sealed packet containing health screening documents for him/her, and his/her authorized dependents for delivery to the U.S. health care provider. Inform the IMS that proof of medical insurance policy coverage, if applicable, is to be presented to the IMSO upon his/her arrival at the first education/training site.

C10.8.5.11. International Military Student (IMS) Responsibilities.

C10.8.5.11.1. Notify the IMSO immediately of any and all known medical conditions that arise while residing in the United States, to include pregnancy. This applies to the IMS and all dependents.

C10.8.5.11.2. Ensure familiarity with all medical policies, procedures and requirements as identified in this chapter.

C10.8.5.11.3. If applicable, deliver an English copy of medical insurance to IMSO.

C10.8.5.11.4. Deliver the sealed envelope of medical history and test documentation to the medical treatment facility. The IMS will keep all medical documentation if the medical treatment facility will not retain this data in the IMS’ medical file.

C10.8.5.12. International Military Student Office (IMSO) Responsibilities.

C10.8.5.12.1. Review the ITO for compliance with medical screening requirements to include chest X-ray and HIV test results.

C10.8.5.12.2. Brief the IMS and his/her dependents of medical facilities/options available in the area.

C10.8.5.12.3. Verify with the IMS that the envelope containing his/her medical tests for screening has been delivered to medical treatment facility.

C10.8.6. Regional Centers (RC).

C10.8.6.1. Fast track procedures will be applied to all countries for purposes of RC program participant processing. Participants traveling to a RC program or event in the United States with an ITO issued by the SCO will adhere to the fast track procedures described in Section C10.8.5.5.

C10.8.6.2. Participants traveling to a RC program or event in the United States with an ITO or a letter of invitation issued by the RC must meet DoS medical screening entry requirements as determined by the U.S. Consular Office in the Embassy.

C10.8.6.3. Participants traveling to a RC program or event in a third country will be responsible for meeting health requirements of the host nation (e.g., German requirements for participants to enter Germany going to Marshall Center).

C10.8.6.4. Participants traveling to a RC program or event do not require dental exams or a pregnancy test.

C10.9.1. Healthcare coverage while in the United States. All International Military Students (IMS) and authorized dependents are required to have healthcare coverage while in the United States. There are five primary methods by which healthcare coverage may be provided for the IMS and/or his/her authorized dependents. The IMS are held responsible for payment of all incurred healthcare bills, including co-payments, deductibles, and services not covered by the following methods:

C10.9.1.1. Foreign government indemnification and direct payment to the service providers for healthcare costs incurred by the IMS and/or his/her authorized dependents. Bills for healthcare services are sent directly to an IMS’ government entity with a U.S. address for payment. Bills should be paid within 90 days after the bill is sent. Arrangements that require the IMS to pay for medical services and then seek reimbursement from his/her government are prohibited unless DSCA (Programs Directorate) has granted a waiver. A waiver request with specific details must be submitted by the Security Cooperation Office (SCO) through the Combatant Command (CCMD) to DSCA (Programs Directorate) 60 days prior to the IMS reporting to the first course. DSCA (Programs Directorate) will coordinate approval of the waiver request with the military departments (MILDEPs). The approved waiver will be kept on file by the SCO and annotated on the Invitational Travel Order (ITO) where indicated. The waiver will be valid unless there is a failure to pay bills within 90 days.

C10.9.1.2. Training case line item for medical coverage. A Foreign Military Sales (FMS) training case may provide for medical coverage. If a country wishes to include payment of pregnancy, childbirth costs, and/or non-emergency dental care or other elective procedures for an IMS and/or dependents with this line, the details must be included in the ITO. The IMS and/or dependents may be indemnified by the IMS’ government for pregnancy coverage, and if not, supplementary commercial insurance may be required to meet the requirements of this manual. The cost of supplemental insurance is not treated as a cost of the training or the course itself.

C10.9.1.3. Grant programs. Some U.S. Government (USG) grant programs (e.g., International Military Education and Training (IMET), Combating Terrorism Fellowship Program (CTFP), Foreign Military Financing (FMF) cases with approved medical lines) pay for the healthcare costs of the IMS only.

C10.9.1.4. Reciprocal Health Care Agreements (RHCA) and NATO/Partnership for Peace (PfP) Standardization of Forces Agreements (SOFA). The IMS and dependents from nations with either a RHCA or NATO/PfP SOFA require supplemental commercial healthcare insurance or indemnification by their government for medical services not covered under the RHCA or NATO/PfP SOFA.

C10.9.1.4.1. Charges for medical care in DoD medical facilities do not apply if the IMS is covered by a reciprocal health care agreement between the United States and the IMS’ government, and it covers the same type of expenses charged to the IMET program. When such an agreement exists, the SCO checks item 16b(3) on the ITO and adds the following statement to item 13, “Medical care in the Department of Defense (DoD) facilities is provided under [reference the agreement, date, etc]. Reimbursement for services provided is not required.” Note that agreements vary and may not cover certain categories (such as IMET students, civilian students, or dependents) and are applicable only for medical and dental care in DoD medical and dental facilities; therefore, if a training installation does not have a DoD medical facility, the terms of the agreement do not apply.

C10.9.1.5. Medical Care for IMET Students. The IMET program will pay for IMS’ medical care received from civilian healthcare facilities, and a country or medical insurance will be required to pay for medical and dental care of accompanying dependents. A factor of $35 per IMS training line is authorized for programming purposes under generic code N7E (T-MASL IIN 365003/365004) for payment of medical care.

C10.9.1.6. Commercial healthcare insurance policies procured by the IMS. The insurance provider must directly reimburse medical healthcare providers in U.S. dollars, and have a claims office with a U.S. address and U.S. phone number.

C10.9.2. Healthcare costs incurred in a DoD Military Treatment Facility (MTF). These costs are considered to be a personal debt of the IMS to the USG. The healthcare notation on the IMS ITO states who is financially responsible for paying the healthcare costs. The SCO, in coordination with the MILDEP, must work with the partner nation to collect any unpaid debt.

C10.9.2.1. When a specific medical or dental treatment is not available at a DoD treatment facility, the IMS and/or authorized dependents must obtain a referral from the appropriate DoD treatment facility for the medical or dental treatment to be received in a civilian medical or dental facility (with the exception of an emergency or unavailability of the DoD treatment facility, such as weekend closure.)

C10.9.2.2. Civilian healthcare providers/treatment facilities typically will require the patient to show how costs for healthcare will be paid prior to treatment. Properly prepared ITOs fulfill this requirement. When the ITO indicates commercial healthcare insurance is required, the IMS will need to show to the servicing medical treatment facility his/her insurance card.

C10.9.3. The IMET and CTFP programs provide healthcare coverage for the IMS only. Authorized dependents will require healthcare insurance, if payment is not guaranteed in writing by the foreign government. Other U.S. grant programs with a medical line on the case or that self-insure also provide healthcare coverage for IMS. Those programs that do not provide complete healthcare coverage require either a separate FMS case for medical expenses or commercial insurance that meets DSCA requirements.

C10.9.4. NATO/PfP IMS under a SOFA status. The following healthcare provisions pertain:

C10.9.4.1. Healthcare at a DoD Medical Treatment Facility (MTF).

C10.9.4.1.1. Outpatient care (medical and emergency dental) provided by a DoD MTF is at no charge to the IMS and authorized dependents (some treatments are available for only the IMS and not for authorized dependents).

C10.9.4.1.2. Inpatient care for both the IMS and dependents (if available) is on a reimbursable basis. Healthcare insurance is required for the IMS and authorized dependents if not covered by the program or case, or if payment is not guaranteed in writing by the foreign government.

C10.9.4.2. Healthcare at a civilian treatment facility.

C10.9.4.2.1. Inpatient care for both the IMS and dependents is on a reimbursable basis. The IMS and/or dependents are required to have supplemental medical insurance coverage.

C10.9.4.2.2. If referred by a DoD MTF, IMS outpatient care (medical and emergency dental) at a civilian treatment facility is at no charge, and the referring DoD MTF is responsible for payment.

C10.9.4.2.3. If referred by a DoD MTF, outpatient care for authorized dependents is covered by TRICARE which is a healthcare program of the U.S. DoD Military Health System; standard/extra for outpatient care, and a co-pay are required, as well as a deductible if not yet met.

C10.9.5. Healthcare provisions for IMS covered under RHCA.

C10.9.5.1. RHCAs differ by country in coverage and may not provide full healthcare coverage. It is critical that the RHCA be carefully reviewed by the SCO to determine if it is current or will expire during the IMS’ expected stay. RHCAs usually provide care in a U.S. DoD MTF at no cost, and do not cover civilian provided healthcare. Many military installations do not have a full service MTF, or the nearest MTF is located a considerable distance from the schoolhouse/training activity. In addition, the IMS and authorized dependents may require care while traveling away from their assigned military installation.

C10.9.5.2. For verification and information on RHCA, please access the DISCS International Training Management web page at http://www.iscs.dsca.mil/pages/itm/ and go to RHCA under Functional Areas, Health Affairs.

C10.9.5.3. All IMS and their authorized dependents that rely on an RHCA as their primary source of insurance coverage must secure the supplemental healthcare insurance needed to meet the requirements specified. This healthcare coverage must remain in effect for the duration of the IMS and dependent’s stay in the United States under DoD sponsorship.

C10.9.6. Minimum Required Healthcare Insurance Policy Coverage.

C10.9.6.1. Healthcare insurance policy coverage should include coverage for all non-elective medical conditions, and must remain in effect for the duration of the IMS and authorized dependents DoD sponsored stay in the United States. The initial insurance policy must be in effect for one year or the duration of the IMS’ stay in the United States under DoD SC sponsorship (including leave period indicated in the ITO).

C10.9.6.2. Medical benefits of at least $400,000 per year (payable in U.S. dollars; no conversion from foreign currency).

C10.9.6.3. Deductible not to exceed $1000 annually per family.

C10.9.6.4. Repatriation of remains in the amount of $50,000 (per individual), should a death occur in the United States, to provide for the preparation and transportation of remains to home country.

C10.9.6.5. Medical evacuation in the amount of at least $250,000 (per individual) for immediate transportation to the nearest adequate medical facility, and subsequently in the event it is determined to be medically necessary for the IMS, international civilian students, and/or authorized dependents to return to their home country.

C10.9.6.6. Healthcare insurance policy coverage must meet the following requirements. Information concerning some healthcare insurance policies that meet the requirements of this policy can be found on the web at http://www.iscs.dsca.mil/pages/itm/ under Functional Areas.

C10.9.6.6.1. No exclusion for payment of benefits directly to a DoD MTF if applicable.

C10.9.6.6.2. Provide nationwide coverage/service; non-U.S. based policies must provide benefits in the United States.

C10.9.6.6.3. Provide single source administration/management for the policy.

C10.9.6.6.4. Have a point of contact in the United States. In all cases, the insurance company is to pay promptly in U.S. currency directly to healthcare provider.

C10.9.6.6.5. Have a copy of the policy written in English.

C10.9.6.6.5.1. An English copy of the policy will be provided to the SCO, the servicing MTF, and the IMSO at all schoolhouses within the IMS’ training track (e.g., DLIELC). The IMS will also retain a copy of the policy.

C10.9.6.6.5.2. Some MILDEP schools require the IMSO to review health insurance policies for compliance with the policy in this Chapter prior to the issuance of the ITO to the IMS. The SCO will scan and send a copy (in English) of the proposed policy as directed by IMSO and/or MILDEPs.

C10.9.6.6.6. If U.S. education and training is taking place in a third country, medical coverage must meet the requirements of the host nation. Contact the SCO, the DoD training facility, or the RC in the host nation to determine specific requirements.

C10.9.6.6.7. The minimum dollar standards and coverage requirements will be reviewed annually by DSCA (Programs Directorate) to ensure that they reflect the current cost and coverage of U.S. healthcare.

C10.9.7. Pregnancy Coverage.

C10.9.7.1. Pregnancy insurance is in addition to insurance requirements specified in Section C10.9.6. Pregnancy and childbirth coverage is not usually included in insurance policies purchased less than 12 months in advance, and is generally very expensive. Pregnancy insurance coverage is not available for purchase after an IMS or dependent is determined to be pregnant as it is considered a pre-existing condition.

C10.9.7.2. Pregnant dependents will not be authorized to accompany or join the student unless the costs of prenatal, childbirth, and postnatal care are covered by an FMS (national funds) case, or an already existing pregnancy insurance policy for at least $250,000 prior to their arrival, or if the country agrees to pay, in writing, for any incurred cost prior to the dependent’s arrival.

C10.9.7.3. An IMS or authorized dependent without pregnancy coverage, who is found to be pregnant after arrival in the United States will be returned to her home country immediately unless the IMS’ government guarantees within ten working days after notification to pay all costs associated for prenatal, childbirth and postnatal care. Failure to provide payment of associated bills by the country within 90 days after the bill is sent could affect the authorization for dependents to accompany students from that country in the future and may result in the student’s removal from training.

C10.9.8. Invitational Travel Order Healthcare Notations.

C10.9.8.1. Required health screening and healthcare financial responsibility entries for the IMS and authorized dependents must be annotated appropriately and accurately on the ITO according to the status of the IMS. Authorized dependents will not be added to the ITO until all medical screening and healthcare coverage requirements have been verified by the SCO.

C10.9.8.2. For the IMS and authorized dependents, the SCO will check the appropriate block of the ITO to indicate how healthcare charges will be paid and ensure the ITO includes a U.S. billing address and telephone number. When commercial insurance is the means of healthcare coverage, the SCO will include the insurance company name, policy number, inclusive dates of the policy, and its U.S. point of contact in block 12 of the ITO. If the foreign government or an FMS case is designated as the source of funding for the IMS and authorized dependant healthcare coverage, a statement will be included in the Remarks Section of the ITO that indicates whether or not all costs associated with pregnancy coverage are included in this coverage.

C10.9.8.3. A pregnant IMS or a pregnant authorized dependent will require a health policy waiver before being authorized on an ITO.

C10.9.9. Healthcare Coverage Responsibilities.

C10.9.9.1. DSCA Responsibilities. DSCA is the DoD designated authority for international SC training and education programs. DSCA develops and promulgates policy and guidance, and provides oversight for the implementation and execution of healthcare coverage policy to the MILDEPs, IMSOs CCMDs, and SCOs. DSCA reviews, coordinates with the MILDEPs, and approves requests for exceptions to the healthcare coverage policy.

C10.9.9.2. Combatant Commands Responsibilities. Ensure that the SCO understands and adheres to the policies contained in this chapter.

C10.9.9.3. MILDEP Responsibilities. When commercial healthcare coverage is required, establish procedures for the review of student healthcare policies to ensure compliance with the SAMM and any applicable MILDEP directives. If a MILDEP uses a contractor to review student healthcare coverage policies, the cost of the contract for medical review may be computed as part of the tuition rate. See the DoD Financial Management Regulation, Volume 15, Chapter 7, paragraph 071002.D. The cost developed will be the same per student regardless of the training rate, as the cost is an incremental cost. If the cost to review the medical healthcare coverage is not included in the IMSO duties, then a separate line will be included on the case and the country charged for the service.

C10.9.9.3.1. In coordination with the CCMD, enforce the following directives when notified by the IMSO of IMS non-compliance with this policy:

C10.9.9.3.1.1. When notified by the IMSO of an irresolvable lapse or lack of required commercial healthcare insurance for the IMS, coordinate with the IMS’ government to determine the payment mechanism for outstanding medical bills. If the IMS’ government does not agree to pay for required healthcare insurance or outstanding medical bills MILDEPs need to take action to withdraw the IMS from education and training and return the IMS to his/her home country.

C10.9.9.3.1.2. When notified by the IMSO of an irresolvable lapse of required commercial healthcare insurance for authorized dependents, the MILDEP will take the following action:

  • Direct the SCO to remove all non-compliant authorized dependents from the ITO.

  • Direct the IMSO to collect DoD issued ID cards and request the IMS to return authorized dependents to home country.

  • If the IMS fails to send authorized dependents home within ten working days, direct the IMSO to withdraw the IMS from training and return the IMS to home country.

C10.9.9.4. Country Responsibilities. When applicable, provide to the SCO copies of signed, legal country-to-country agreements or other statements that stipulate payments and reimbursement methods of healthcare costs for the IMS and/or authorized dependents (e.g., RHCA, SOFAs).

C10.9.9.5. SCO Responsibilities.

C10.9.9.5.1. Determine healthcare coverage requirements and payment method(s) applicable to IMS and authorized dependents (if any). If commercial healthcare coverage is required, scan and send an English language copy of the insurance policy along with the proposed ITO to the IMSO and any others specified by the MILDEP at least 30 days prior to report date for unaccompanied IMS and at least 60 days prior for accompanied students. Obtain concurrence from the IMSO that coverage meets the requirements of this policy prior to signing the ITO.

C10.9.9.5.2. When the IMS is covered by a RHCA or NATO/PfP SOFA, ensure ITO block 12 specifies either a supplemental commercial healthcare insurance policy or indemnification by their government for healthcare services not covered under the RHCA or NATO/PfP SOFA.

C10.9.9.5.3. Submit a waiver request through the CCMD to DSCA (Programs Directorate) for a modified medical coverage arrangement (e.g., country-provided healthcare coverage requires student to pay outpatient costs and seek reimbursement); or a country wishes to guarantee payment for medevac or repatriation expenses rather than including in the insurance. DSCA (Programs Directorate) will coordinate approval of the waiver request with the MILDEPs. The SCO will include specific details, the U.S. points of contact, and the U.S. billing address for the approved request with the date of DSCA approval, in the ITO.

C10.9.9.5.4. If applicable, ensure the IMS has a copy of his/her healthcare insurance policy (in English) for delivery to the IMSO upon arrival at his/her first education and training site.

C10.9.9.5.5. If applicable, include in block 15 of the ITO a notation of any existing special medical conditions/preconditions for both the IMS and/or dependents. Do not provide any details that may compromise the rights to privacy of the IMS or authorized dependents.

C10.9.9.5.6. If training will occur in a third country, ensure the IMS has met healthcare requirements of the host nation.

C10.9.9.5.6.1. Brief the IMS on the following:

  • Explain eligibility for healthcare in a DoD MTF.

  • When applicable, advise that failure to maintain required healthcare insurance policy coverage, to include pregnancy coverage, for the duration of his/her stay, could result in removal from education and training and return home.

  • Inform the IMS that while under sponsorship of DoD SC education and training programs, non-emergency participation on behalf of the IMS or non-U.S. citizen dependents, in a U.S. Federal, State, or other U.S. taxpayer-subsidized medical/dental programs is not permitted.

  • Inform the IMS of the financial and ethical responsibilities regarding all aspects of this healthcare policy, and have the IMS acknowledge, in writing, an understanding of the policy concerning healthcare insurance coverage, including consequences of a lack of pregnancy coverage and policy against using non-emergency U.S. taxpayer provided medical/dental assistance under DoD sponsorship. Retain the statement until the IMS has returned to home country.

C10.9.9.6. IMS Responsibilities.

C10.9.9.6.1. Acknowledge, in writing, an understanding of the policy concerning healthcare insurance coverage, including consequences of the lack of pregnancy coverage and policy against using non-emergency U.S. tax-payer provided medical/dental assistance while under DoD sponsorship.

C10.9.9.6.2. If applicable, present healthcare insurance policy (in English) to the IMSO and to medical treatment facilities.

C10.9.9.6.3. Notify the IMSO immediately of any and all medical care required or received by the IMS and/or dependents, including cases of pregnancy. It is not necessary to divulge private medical information if it does not affect successful completion of training, but it is necessary to let the IMSO know that a medical bill may be expected.

C10.9.9.7. IMSO Responsibilities.

C10.9.9.7.1. Review the ITO for accuracy. When commercial healthcare insurance policy is marked or stated in the remarks, a copy of the insurance policy, along with any updates to the policy, will be placed in the IMS file.

C10.9.9.7.2. If commercial healthcare insurance is required for the IMS and/or authorized dependents, as directed by the MILDEP, review the healthcare insurance policy for compliance with requirements in Section C10.9. prior to IMS authorization for travel. Provide the SCO with instructions on where to send the English version for review. Report any deficiencies in healthcare coverage immediately to the MILDEP Country Program Manager and SCO. If it is found that minimum coverage requirements have not been met, ID cards will not be issued to dependents.

C10.9.9.7.3. Advise the IMS of the requirement to take the ITO and healthcare insurance policy documentation to local medical treatment facilities and any physicians they see during their stay in the United States.

C10.9.9.7.4. Brief the IMS on all procedures and requirements as outlined in this chapter, including requirements in cases of pregnancy. Obtain a signed memorandum of acknowledgement and understanding from the IMS.

C10.9.9.7.5. If unauthorized dependents arrive at the training activity location, contact the MILDEP training policy manager immediately for advice on healthcare coverage.

C10.9.9.8. Regional Centers (RC) Responsibilities.

C10.9.9.8.1. Ensure that participants traveling to a RC program or event (e.g., course, seminar, conference, workshop) meet any and all healthcare coverage requirements imposed by the country where the RC event is being held.

C10.9.9.8.2. For each RC program or event that requires travel to the U.S., specific health coverage requirements will be identified.

C10.9.9.8.3. Provide healthcare requirements to the SCO to provide to the RC program participants.

C10.9.9.9. Medical Care for FMS Case Students. An FMS case may include funds to cover medical care at DoD and commercial health care facilities for FMS students training under the case. Medical care for authorized accompanying dependents may also be included in the FMS case if specifically requested by the purchaser. An FMS case should not be used for the sole purpose of obtaining medical care for international students or their dependents unless approved in writing by the DSCA (Operations, Programs, and Strategy Directorates) prior to LOA development.

C10.9.9.9.1. Cases funded by FMF may not be used to cover authorized dependent medical care.

C10.9.9.9.2. Each FMS student attending CONUS training (to include accompanying dependents authorized on the student’s ITO) must have health care coverage explicitly stated on the ITO. See Section C10.8.5. and Section C10.9. for requirements for medical screening and healthcare coverage.

C10.10.1. English Language Training (ELT). Training in U.S. military schools and installations is conducted in English, except for the U.S. Army’s Western Hemisphere Institute for Security Cooperation (WHINSEC), selected courses at the U.S. Army Aviation and Aviation Logistics School, the U.S. Air Force’s Inter-American Air Forces Academy (IAAFA), and most programs offered by the Naval Small Craft Instruction and Technical Training School (NAVSCIATTS). International students must be able to understand, speak, read, and write English at a level of proficiency that enables them to successfully complete training.

C10.10.2. Responsibility for ELT. Defense Language Institute English Language Center (DLIELC), under the command of U.S. Air Force Air Education and Training Command (AETC), is responsible for operational and technical control of the Defense English Language Program (DELP), which encompasses all Department of Defense (DoD) English language programs or courses conducted for U.S. personnel or international students under the International Military Education and Training (IMET), Foreign Military Sales (FMS), and DoD-funded security cooperation (SC) programs worldwide.

C10.10.3. Minimum English Comprehension Level (ECL). The foreign country is responsible for ensuring that students meet the Implementing Agency (IA)-determined minimum ECL for attendance at a particular course of instruction. Most courses require a minimum ECL of 70. Higher level PME and management courses, or courses that are hazardous, require an 80 or higher ECL.

C10.10.3.1. Security Cooperation Office (SCOs) must test students from non-exempt countries for the minimum ECL prescribed by the IA for each course of instruction or for entry into DLIELC. Test materials to determine the ECL of selected candidates for U.S. training are provided annually by DLIELC, together with instructions for administering the test. SCOs must also schedule oral proficiency interviews (OPI) for students scheduled for flight and certain other training in accordance with DLIELC Instruction 1025.9. The minimum ECL and OPI requirements for each course are listed in the Training Military Articles and Services List (T-MASL) which can be found in the Security Assistance Network which can be accessed by authorized users. SCOs receive certification to administer ECL testing from DLIELC.

C10.10.3.2. Course Prerequisites. Students must meet prerequisites for all scheduled training. The prerequisites are usually included in the T-MASL.

C10.10.3.3. Minimum English Comprehension Level (ECL) for Students Entering Defense Language Institute English Language Center (DLIELC). The minimum ECL score for entry into general ELT at DLIELC is 55, regardless of the training’s funding source. DSCA (Program Directorate), in consultation with the USAF A1DG (as the DoD Executive Agent for ELT and DLIELC), may grant a waiver to this requirement when justified by unusual circumstances, and, with the concurrence of the Combatant Command (CCMD), for IMET and other U.S. grant-funded students; or, with the concurrence from the SCO and MILDEP for FMS students. Waivers will set a specific time for elapse, and may be for individual students or groups of students supporting a particular country program. SCOs should encourage the host nation to increase their ELT to insure their IMSs are well above the minimum 55 ECL requirement. Training assistance may be purchased under the FMS program, or provided as authorized under the IMET or other USG-funded programs, by training of instructors at DLIELC, by providing English language Mobile Training Teams (MTTs) or Language Training Detachments (LTDs), or by providing appropriate ELT materials and equipment. Details on DLIELC, MTTs, and LTDs are included in the DLIELC website at www.dlielc.edu.

C10.10.3.4. Exemptions from all English Comprehension Level Testing Requirements for Education and Training Purposes. Certain countries whose students have consistently demonstrated an English speaking capability during training are exempt from all ECL testing requirements. This exemption does not apply to ECL testing requirements set for U.S.-sponsored exercises and competitions. An annual review by DLIELC, MILDEP training activities, and DSCA (Programs Directorate) determines if the exemption should continue. DSCA (Programs Directorate), in coordination with the DSCA (Strategy Directorate), confirms the exemption list each year and issues a memorandum to the training community. Students from exempt countries must continue to demonstrate successful English language performance during training or the exemption must be withdrawn.

C10.10.3.5. Exemptions from In-Country English Comprehension Level Testing for Direct Entry into Training. Certain countries whose students demonstrate an English speaking capability are exempt from in-country ECL testing prior to direct entry into non-ELT training. Students from exempt countries are ECL tested at the first training installation. An annual review determines if the exemption should continue. DSCA (Programs Directorate) confirms the exemption list each year by message. Students from exempt countries must continue to demonstrate successful English language performance during training or the exemption must be withdrawn.

C10.10.3.6. Waiver to Course Minimum English Comprehesion Level Requirement. Requests for waivers to minimum course ECL prerequisites for follow-on training (FOT) or Direct Entry Training are made to the IA by the SCO through the CCMD, in coordination with the training unit.

C10.10.3.7. Test of English as a Foreign Language (TOEFL). SCOs are authorized to program the cost of the TOEFL under IMET and CTFP when it is required for entrance into approved degree-granting military undergraduate or graduate training programs. IMET and CTFP do not fund the prospective students’ travel cost to the testing site.

C10.10.3.8. Specialized English Training (SET). Attendance at SET is required when general ECL requirements have been met and the IA determines (based on school house recommendation) that exceptional fluency or specialized vocabularies are essential to safety or effective participation in the course of instruction. For Senior PME courses, “SET Required” is programmed by exception as needed. Students must meet the highest level of the required ECLs, and if applicable, the OPI requirement(s) for their follow-on training (FOT) courses before they are entered into their SET portion of their courses – even if in specific cases the ECL and/or OPI requirement(s) have been waived by the FOT. If a waiver is desired to enter SET without the required ECL and OPI qualifications, a request must be submitted by the SCO or MILDEP to AF/A1DG with FOT concurrence.

C10.10.3.9. Conduct of English Language Training by Other Than DLIELC. All IMET-funded ELT must be conducted by DLIELC. Other SC-sponsored ELT is also conducted by DLIELC unless justified for other ELT arrangements. For FMS cases, with agreement between the IA, AF/A1DG and its command authorities, and DSCA, ELT may be conducted via contracted training, with DLIELC oversight. If DSCA (Programs Directorate) agrees, this training applies to the scope of the proposed ELT program, potentially including SET. Case changes to increase student load or extend the duration of the ELT program require a revised request to DSCA. For LOAs and other SC programs, MILDEP’s requests include the information contained in Table C10.T8.

Table C10.T8. Information Required for a Decision on the Conduct of English Language Training (ELT) by Other than the Defense Language Institute English Language Center (DLIELC)

# Decision Information and Rationale
1

Explain why other ELT arrangements are needed.

2

ELT information including location, description of training facilities, number of students, training objectives, duration of the ELT program, and estimated cost.

3

Written IA and AF/A1DG position on the proposed ELT exception.

4

Statement that DLIELC monitors the ELT to ensure that DLIELC technical standards are being met; and performs a DLIELC certification once a year.

5

Statement that funding is available for DLIELC to monitor and provide quality control of the proposed ELT, for FMS through the cases with an appropriate line item, or for other SC programs with a budgeted program line.

C10.10.3.10. Direct Entry ECL Failure Forfeiture Charge. A forfeiture charge is imposed in all instances when direct entry students fail to achieve the prerequisite ECL on the CONUS course entry ECL test and when failure results in rescheduling or cancellation of direct entry training due to language deficiency. This policy applies to all direct entry students, including those from countries granted a waiver from the in-country ECL testing.

C10.10.3.11. English Language Training Materials (ELTM). Textbooks, testing materials, training aids, interactive multimedia (CDs/DVDs), and publications used to establish and/or support in-country ELT programs may be acquired under the IMET program, other SC programs, or purchased through FMS procedures. A factor of 50% of the cost of the materials ordered is programmed for air shipping transportation costs. EMTL can be shipped by ground transportation if specified by the country.

C10.11.1. The ITO is the controlling document for training provided to international students under SC training programs. No student enters a SC-sponsored training program without a properly completed ITO. The ITO provides the authorization for the dates and location the IMS is to receive training; the accounting fund cite that will be used to pay for the training; the guidance for determining what support the IMS is entitled to; and the privileges the IMS may be entitled to while receiving training. The only ITO document authorized is the SC-TMS generated ITO. An example of an ITO is shown in Figure C10.F2. The SCO is responsible for the preparation, explanation, and issuance of an ITO for each student. The IMS name on the ITO will be the same as on the country-issued passport and visa; no changes to the student name on the ITO or within SC-TMS to the name can be made until the IMS’ passport and visa are changed. If the country desires, a language translation may be attached to the ITO. ITOs are issued only after in-country student screening is completed.

C10.12.1. Dependents are only encouraged to accompany the IMS to the following schools/locations listed in Table C10.T9.

Table C10.T9. Locations Dependents Are Encouraged to Accompany IMS

Locations Dependents Are Encouraged to Accompany IMS

C10.12.2. Students are discouraged from bringing dependents to any courses other than those listed in Table C10.T9., including to any training locations preceding those schools (to include DLIELC), and any follow-on courses, except where the schoolhouse and/or MILDEP training activity determines that there is sufficient support structure support to accommodate dependents. That assurance should be provided to the SCO and noted on the ITO.

C10.13.1. Travel and Living Allowances for International Students Funded by USG Security Assistance (SA) and Security Cooperation (SC) Programs. The living allowance for international military students (IMS) is intended to cover an average cost differential for the student living away from his/her home station. It is not a substitute for the IMS' normal method of compensation and/or pay. The IMS' government is responsible for timely payment of sufficient overall compensation and/or pay.

C10.13.1.1. International military or civilian students funded by USG SA and SC programs are not subject to the regulations in the JTR, although their USG funded living allowance is computed using the locality per diem rates published in the Joint Travel Regulations (JTR) for temporary duty travel (TDY).

C10.13.1.2. IMS TLA is not subject to long term TDY flat rate per diem rules in the JTR and will be based on the locality per diem rate for the duration of the IMS stay in CONUS or OCONUS. See Table C10.T10.

C10.13.1.3. Table C10.T10. Provides TLA rates for students receiving training under all USG funded Security Cooperation (SC) and Security Assistance (SA) programs

Table C10.T10. Daily Supplemental Living Allowances for International Military Students (IMS) under USG Funded SA and SC Programs.

C10.13.2. Travel and Living Allowance (TLA) on FMS/FMF Cases. TLA is normally not part of an FMS/FMF case (see Section C4.5.1.). However, in exceptional situations, DSCA may specifically authorize an LOA to include the payment of TLA for international students. To include TLA on a case, the SCO must request a waiver, through the COCOM to DSCA (STR Directorate/Training Division). DSCA will consider a waiver to pay travel and lodging for the IMS only if the IMS travel is associated with any formal or informal training, instruction, evaluations or field training exercises that are part of the case and impart military skills to the IMS. Absent a DSCA waiver, an FMS case cannot include TLA.

C10.13.2.1. TLA includes travel from country to CONUS training location (and also between training locations) and the living allowance comprised of lodging, meals and incidentals. DSCA will not consider a waiver to pay any TLA for any non-students. For any non-students, including those traveling on a Foreign Visit Request, their country must directly pay for their travel to CONUS and also their per diem.

C10.13.2.2. Since travel management for international partners not engaged in U.S. provided formal or informal training, instruction, evaluations or other actions that instruct military skills to the partner personnel does not constitute a defense service, DSCA cannot approve TLA for such travel or consider a waiver under these circumstances.

C10.13.2.3. The case as well as the ITO should also indicate that the TLA paid to the student is limited to the authorized living allowance rates in Table C10.T10. Students authorized TLA should be provided advance TLA prior to departing home country. The amount of the advance should be the lesser of the following: a minimum of two weeks living allowance or the entire living allowance authorized if the total training duration is five weeks or less. The SCO will indicate the amount of the allowance paid on the ITO.

C10.13.2.4. The date of the DSCA approval for travel and lodging must be entered into the case note on the LOA document. If TLA costs are included on the LOA and the case is financed with FMF, U.S. carriers must be used. The ITO may authorize the student to travel by military aircraft and reimburse the USG by direct bill at the non-government rate.

C10.13.2.5. Military departments (MILDEPs) are authorized to charge appropriate management costs to administer payment of TLA to IMS under FMS cases.

C10.13.3. Travel and Living Allowance (TLA) on BPC cases. Per Section C15.3.3.10., the IA may include appropriate TLA charges on the pseudo LOA in accordance with the authorized living allowance rates in Table C10.T10. Approval from DSCA (STR Directorate/Training Division) to include TLA charges on the pseudo LOA is not required.

C10.13.4. Living Allowance for SA/SC Training Program Students in Travel Status.

C10.13.4.1. USG Funded SA/SC Training Program Travel. When the SA/SC training program pays for travel, the IMS are entitled to living allowances during travel status, to include the day of departure from home country, through the day of arrival at their first training location. After training, living allowance in a travel status resumes the day of departure for home country, excluding any leave period authorized by the IMS' government following completion of training or any unauthorized delay in- route. IMS are not authorized training program funded travel allowance for any portion if it duplicates a travel allowance paid by their government. Living allowances are computed incrementally in accordance with the JTR rules for U.S. military personnel on TDY, for the day of departure from home country or training location, and the day of arrival at the training location or home country. Same rules apply returning to home country from training location.

C10.13.4.2. IMS' Own Government Funded Travel. An IMS who is authorized TLA, whose travel to the United States is paid by their own government or appropriated funds, is entitled to SA/SC Training Program-funded living allowances while in a travel status, to include the day of departure from the U.S. entry port in-route to the training location, through the day of arrival at the training location. Living allowance in a travel status resumes the day of departure from the last training location and includes the day of arrival at the U.S. departure point. These living allowances are paid at the full locality rate for each day that a living allowance is payable. Living allowance in a travel status also applies for the day of departure from the U.S. and includes the day of arrival at the home country.

C10.13.5. Authorization to purchase roundtrip travel. When the IMS is scheduled to attend training for 5 weeks or less, the SCO is authorized to purchase roundtrip transportation and to pay the student total authorized living allowance entitlements at the time of departure. Government Transportation Request number (GTR #) and amounts paid for transportation and living allowances are annotated in the special conditions block of the ITO to prevent duplicate payment of entitlements.

C10.13.5.1. In some instances, for courses longer than 5 weeks where course dates do not change, it may be more cost effective for the SCO to purchase roundtrip transportation. These courses will be identified in the international notes of the TMASL in the SAN. The SCO should check with the MILDEP Country Manager to confirm if roundtrip transportation can be authorized. Roundtrip transportation should be annotated in the special conditions block of the ITO to prevent duplication of transportation payment.

C10.13.6. Living Allowance for SA/SC Training Program Students in Training Status. Living allowance while in a training status commences the day after arrival at the training location. A living allowance is programmed for all students who are authorized TLA in a training status, unless otherwise directed by the country. For enlisted personnel, the full entitlement is not paid directly to the student. Enlisted personnel are paid a reduced stipend per week for the purchase of personal items, with the remainder programmed for reimbursement to the appropriate IA for laundry, cleaning service, and subsistence. See Table C10.T10., for TLA rates.

C10.13.6.1. Unauthorized Living Allowances for SA/SC Training Program Students. Living allowances are not authorized for certain situations, See Table C10.T11.

Table C10.T11. Living Allowances Not Authorized

# Living Allowances Not Authorized
1

Periods of unauthorized absence from duty

2

Excess travel time not authorized by the Implementing Agency administrative authority when proceeding by other than USG transportation

3

Periods of delay not in connection with training (except hospitalization or outpatient care)

4

Students whose country assumes the payment of all living costs

5

Periods of training conducted in the home country of the student and for students attending SA/SC Mobile Training Teams (MTTs), Mobile Education Teams (METs), or seminars in their own country unless justified and approved by DSCA (STR Directorate/ Training Division).

6

Periods of leave for individuals on Orientation Tours unless authorized by ITO.

7

Periods of leave authorized by IMS’ government following termination of training courses

C10.13.7. Living Allowances for SA/SC Training Program IMS in a Leave Status. Any IMS who receives a living allowance while in a training status may be granted leave with living allowance within CONUS during authorized holidays and periods between consecutive courses. If the IMS is required to maintain quarters or pay rent during authorized leave home, the IMS can be reimbursed for cost of maintaining quarters or paying rent while on authorized leave. The SCO and the IAs are jointly responsible for reviewing scheduled sequences of training for the individual student to determine whether additional training courses could be programmed to fill gaps between courses prior to preparation of the ITO.

C10.13.8. Advance Payment of Living Allowances for SA/SC Training Program IMSs. Up-front costs for students can be significant whether they are accompanied or unaccompanied and living off or on post/base. Most U.S. training locations are unable to provide advance TLA payments immediately upon arrival.

C10.13.8.1. An IMS authorized TLA should be provided advance TLA, equivalent to the U.S. military TLA for the same period, prior to departing their home country. The amount of the advance TLA should be a minimum of two weeks but could be up to 30 days if required by the training location, or the entire TLA authorized, if the total training duration is five weeks or less. The SCO will indicate on the ITO the amount of advance TLA issued to the IMS. In the event the home country government provides the IMS with an additional advance that covers the first 30 days, the SCO will not be required to provide advance TLA prior to the IMS's departure.

C10.13.8.2. The IMSO is authorized to coordinate directly with the SCO to identify any reason the SCO did not issue the full entitlement, before issuing the IMS the difference if required to ensure the IMS is in a living allowance accrual process, whether living on or off post.

C10.13.8.3. Accompanied IMS living off post/base attending courses where dependents are encouraged (See Table C10.T9), may draw a living allowance advance upon arrival in CONUS of an amount equal to the estimated living allowances for the first 45 days at a particular location.

C10.13.8.4. The IMS living allowance drawn during the period of training is adjusted to ensure that the amount of the advance is fully recovered before the student completes training at that location. The SCO/IMSO will work collaboratively to ensure that living allowance amounts advanced, prior to the IMS departure for training and upon arrival in CONUS, do not exceed the 45 day estimate.

C10.13.9. Settlement of Claims for SA/SC Training Program IMS authorized to receive TLA. The IMS is entitled to receive TLA settlement in advance of departure from a training location in order to settle lodging and baggage cost. The International Military Student Office (IMSO) should notify the SCO how much TLA was issued to the IMS on the final travel voucher prior to departing from the training location. The voucher issued by the IMSO will be considered the final travel voucher unless the SCO is able to finalize the IMS travel voucher once the IMS returns to country.

C10.13.9.1. If the IMS travel voucher was finalized by the IMSO, and the IMS incurred additional TLA cost, the IMS will submit an amendment for any outstanding entitlements to the final travel voucher issued by the IMSO, through the SCO, no later than 15 calendar days after the IMS has returned to country. The SCO will review and approve the amendment and submit the voucher to the nearest U.S. paying agent for payment to the IMS in local currency at the authorized exchange rate.

C10.13.9.2. If it is determined that the IMS, who has departed the CONUS or OCONUS training location, was overpaid in CONUS or OCONUS by an amount in excess of the amount owed to the IMS upon submission of the final travel voucher, no attempt should be made to collect the overpayment from the IMS. The IA will determine whether a funding adjustment to the country's training program is necessary.

C10.13.10. Baggage. Authorized and unauthorized baggage information can be found in Table C10.T12., which does not apply to Regional Centers. SCOs should contact the Regional Centers for the amounts of baggage that will be authorized for its participants.

Table C10.T12. Authorized and Unauthorized Baggage

Authorized Baggage

Allowances outlined below apply for the portion of the travel costs payable from U.S. appropriated funds. Baggage sizes and dimensions are to conform to carrier stipulations.

  1. Two pieces of checked baggage, not to exceed carrier stipulations, are authorized for IMS when education/training is 12 weeks or less.

  2. Three total pieces of checked baggage, not to exceed carrier stipulations, are authorized for IMS when education/training is 13 through 23 weeks.

  3. Four total pieces of checked baggage, not to exceed carrier stipulations, are authorized for IMS when education/training is 24 through 35 weeks.

  4. Five total pieces of checked baggage, not to exceed carrier stipulations are authorized for IMS when education/training is 36 weeks and longer.

  5. In addition to the allowance in paragraphs (1) through (4) above, one additional piece of baggage not to exceed carrier stipulations is authorized for the following IMS receiving U.S.- funded travel:

    1. When IMS is accompanied by authorized dependents and is attending education/training programs listed in Table C10.T11.

    2. IMS attending flight training or other training that requires excessively heavy clothing.

  6. IMS are authorized to pay and be reimbursed the baggage surcharges for the authorized baggage cited above.

If the airlines will not accommodate the authorized baggage cited above, the IMS should ship the unaccommodated, but authorized, baggage the most economical way (e.g., FEDEX, UPS, USPS), and seek reimbursement for that cost. Schoolhouse IMSOs should monitor the baggage policies and latest surcharge costs for the carriers used from their commonly-used airports for changes, and inform SCOs when additional authorizations are needed on the ITOs.

Unauthorized Baggage

Shipment of baggage in excess of the weight allowance is not authorized. Disposition of unauthorized baggage is made at the expense of the student or the IMS’ government. Commanding officers of the training or administrative installation should ensure that unauthorized baggage is shipped at the student’s expense prior to his/her departure from the installation. IMS reporting to ports of departure with unauthorized baggage are requested to forward the unauthorized baggage by commercial means at their expense. If lack of time prohibits this, the traffic representative takes unauthorized baggage into custody, and the IMS is given a receipt for the baggage. The IMS will travel on the scheduled flight or carrier. After departure, the traffic representative delivers the unauthorized baggage to the IMS’ consulate.

C10.14.1. Foreign Assistance Act (FAA), section 541 (22 U.S.C. 2347) and Arm Export Control Act (AECA), section 21 (22 U.S.C 2761), establish the legal basis for a multi-tier pricing structure for training provided under the U.S. Security Assistance (SA) authorities. DoD 7000.14-R, Volume 15, Chapter 7. addresses training rates and pricing procedures. When a case is fully funded with MAP funds and/or FMS Credit (Non-repayable), the tuition rate excludes military pay and entitlements in accordance with FAA section 503(a) (22 U.S.C. 2311(a)); refer to Rate D. If, however, the FMS case has a mix of funds and is not fully funded with MAP funds and/or FMS Credit (Non-repayable), the tuition rate will include military pay and entitlements; refer to Rate C. Countries and organizations are eligible for a specific rate as follows:

C10.14.1.1. Rate A (Formerly FMS Full Rate). Countries and organizations purchasing training via an FMS case and not eligible for one of the FMS pricing categories listed below are charged Rate A.

C10.14.1.2. Rate B (Formerly FMS NATO Rate). Countries with a ratified reciprocal pricing agreement with the USG purchasing training via an FMS case are charged Rate B. Table C10.T13. lists the countries and effective dates of the reciprocal agreements. Note that some of these countries are also eligible for Rate C.

Table C10.T13. NATO Reciprocal Agreement Participants

Country Effective Date

Belgium

December 1984

Canada

December 1984

Czech Republic

December 1999

Denmark

May 1985

France

March 1985

Germany

January 1985

Greece

December 1984

Hungary

January 2001

Italy

February 1985

Luxembourg

December 1984

Netherlands

December 1984

Norway

February 1985

Portugal

March 1985

Spain

January 1986

Turkey

December 1985

United Kingdom

December 1984

Table C10.T14. Other Reciprocal Agreement Participants

Country Effective Date

Australia

December 1981

Israel

June 1988

Japan

January 1986

New Zealand

April 1982

C10.14.1.3. Rate C (Formerly FMS Incremental Rate). Countries currently in receipt of IMET or designated as a high-income foreign country, in accordance with the FAA, Section 546(b) (Austria, Finland, the Republic of Korea, Singapore, and Spain) and purchasing training via an FMS case using their own national funds, are eligible for Rate C. DSCA (Business Operations Directorate) maintains the DSCA IMET Allocation Database System (DIADS) that identifies countries currently receiving IMET. Refer questions on a country’s IMET status to DSCA (Business Operations Directorate).

C10.14.1.4. Rate D. Training on a case financed with U.S. appropriated funds, receives Rate D. Training in this category is on cases financed with FMS Credit (non-repayable), or Building Partners Capacity programs. This rate is identical to Rate E except that the FMS administrative surcharge will be applied to it.

C10.14.1.5. Rate E (Formerly IMET Rate). Training financed by the IMET appropriation is priced at Rate E.

C10.15.1. Charges for Course Cancellations or Withdrawals. For certain dedicated (all international) and contract courses, a 100 percent penalty is charged for cancellation unless filled by another student. For all other courses, if the country requests cancellation or rescheduling less than 60 days prior to the course start date, the country’s IMET program (or other grant program) or FMS case is charged 50 percent unless filled by another student. Exceptions are as follows:

C10.15.1.1. A country whose IMS does not complete a course of instruction is also charged a proportionate share of the tuition rate. Implementing Agency (IA) assesses late cancellation charges for all DLIELC training lines that are canceled within the 60-day period and determine all other applicable penalty charges. The training line funding status has no bearing on whether the cancellation charge applies.

C10.15.1.2. The cancellation penalty is not applied when the cancellation is due to decisions by the United States, (i.e., sanctions, deletion or rescheduling of classes), the cancellation is due to unavoidable circumstances within the country (i.e., national disaster), or the quota is used by the United States or another country. If the cancelation of a course is due to a delay of issuance of the IMS visa, and it is determined by the SCO that the visa was applied for within the time specified by the visa section at the U.S. Embassy, no cancellation charge will be applied. These charges are reflected for each cancelled course assessed a cancellation penalty and the respective training line will be annotated with the code “FO” in the Training Line Status column to indicate forfeiture and that a penalty fee was charged.

C10.15.2. Sanctions. Foreign Assistance Act (FAA), section 620(q) (22 U.S.C. 2370(q)) sanctions are triggered when a country is in default more than six calendar months in payments to the United States of principal or interest on any loan made under the FAA. The sanction does not impact use of FMF appropriations (FMS Credit funds, both repayable and non-repayable). The Brooke Amendment, found in yearly foreign operations appropriations acts, and triggered when a country is in default during a period in excess of one calendar year in payments to the United States of principal or interest on any loan pursuant to a program for which funds were appropriated for that act. The Brooke Amendment does impact the use of FMS Credit funds (both repayable and non-repayable). IMET is impacted by Section 620(q) of the FAA, and the Brooke Amendment sanctions. DoS will advise DSCA (Programs Directorate) when these sanctions are waived.

C10.15.2.1. For the purposes of the Brooke Amendment sanctions, an IMET-funded course begins on the report date specified in the Standardized Training List (STL). Sequential training (proceeding to the next scheduled course) is reviewed by the DSCA (Operations, Programs, and Strategy Directorates) on a case-by-case basis. If the IMET-funded course costs have been obligated before the effective date of the Brooke Amendment sanctions, the student is permitted to begin training. If course costs have not been obligated before the effective date of the Brooke Amendment sanction, the student is not permitted to begin the course. If sanctions are lifted, these students can be considered for late admittance or admittance to the next available course of study or training program.

C10.15.2.2. IMET-funded Mobile Training Teams (MTTs) and Language Training Detachments (LTDs) may not be dispatched or extended beyond their scheduled termination date, if under sanctions.

C10.15.2.3. IMET-funded training aids may not be issued from supply nor placed on contract by the supplying agency, if under sanctions.

C10.16.1. The RCs for Security Studies are international venues for the exchange of ideas among nations. Each center covers a geographical area based on the Unified Command Plan. Through classroom-based activities, research, and outreach, the five centers build partner capacity, human and institutional, consistent with U.S. policy goals. See Table C10.T15. for RC Web Sites.

Table C10.T15. DoD Regional Center Web Sites

Regional Center Web Address

Africa Center for Strategic Studies (ACSS) (Washington, D.C.; Ethiopia; and Senegal)

www.africacenter.org

Daniel K. Inouye Asia-Pacific Center for Security Studies (DKI APCSS) (Honolulu, HI)

www.apcss.org

William J. Perry Center for Hemispheric Defense Studies (WJPC) (Washington, D.C.)

chds.dodlive.mil

George C. Marshall Center - European Center for Security Studies (GCMC) (Garmisch-Partenkirchen Germany)

www.marshallcenter.org

Near East-South Asia Center for Strategic Studies (NESA) (Washington, D.C. and Bahrain)

www.nesa-center.org

C10.16.2. The statutory mission of the RCs is to study security issues relating to specified geographic regions of the world by serving as forums for bilateral and multilateral research, communication, and exchange of ideas involving military and civilian participants (10 USC 184). In response to complex security challenges, cooperation among the five centers is increasing, with joint programs and participants from multiple regions, as warranted by the topic.

C10.16.3. RCs engage regional participants in a global context. Although the Under Secretary of Defense for Policy (USD(P)) assigns regions of primary interest for the RCs, they also engage participants outside of their regions when external actors strongly influence the region, or the substantive security issues associated with a specific center activity are enhanced with out-of-sector participation.

C10.16.4. The RCs develop and implement activities in accordance with policy guidance and oversight from the USD(P) implemented by the Combatant Commands (CCMDs). DSCA supports the RCs through programming, budgeting, financial management of operation and maintenance costs, human resources services support, and personnel management.

C10.16.5. Participation. Participation in the activities of the RCs is on a reimbursable basis, although delegations of authority allow each center to waive participation costs, subject to center-specific limitations. International Military Education and Training (IMET/E-IMET) funding is not available for the RCs, but they may compete for such funding as the CTFP, Warsaw Initiative Funds, and Combatant Command Initiative Funds. FMS process may be used for countries to pay for travel, lodging, and per diem costs for foreign participants. The centers are also authorized to accept gifts or donations for the purposes of defraying the cost, or enhancing the operation of the center (10 USC 2611). Participants in activities of the RCs may include U.S. and foreign military, civilian, and nongovernmental personnel.

C10.16.5.1. The target audience for RC programs is typically mid- to high-level civilian government officials, military officers, parliamentarians, academics, non-governmental, and international organization leaders who are either current or future leaders of their country serving in defense, security, foreign affairs, disaster management or counterterrorism positions.

C10.16.6. Health Insurance for Regional Centers. Participants traveling to an RC program or event (e.g., course, seminar, conference, workshop, etc.) are responsible for meeting any and all healthcare coverage requirements required by the country where the RC event is being held. The host RC will advise event participants of any corresponding requirements. See Section C10.9. for additional healthcare coverage requirements.

C10.16.6.1. Attendees are encouraged to obtain or have their own medical insurance for themselves and/or any family member that might accompany them to any RC courses or events.

C10.17.1. African Contingency Operations Training and Assistance (ACOTA). ACOTA program provides training of African troops in peacekeeping and humanitarian crisis response. For information on this program contact AFRICOM’s J-5.

C10.17.2. Aviation Leadership Program (ALP). The ALP provides undergraduate pilot training (UPT) to a small number of selected International Military Students (IMS) from friendly, less-developed countries. The ALP is a U.S. Air Force-funded program authorized under 10 U.S.C. 9381-9383. The ALP consists of English language training, UPT, and necessary related training, as well as programs to promote better awareness and understanding of the democratic institutions and social framework of the United States. ALP funds may be used to pay Travel and Living Allowance (TLA) to IMS on the same basis as International Military Education and Training (IMET) fund. Contact the Deputy Under Secretary of the Air Force International Affairs (SAF/IA) for information on ALP.

C10.17.3. Bilateral or Regional Cooperation Programs. Under 10 U.S.C. 1051, the Secretary of Defense may pay travel, subsistence, and similar personal expenses of defense personnel of developing countries in connection with attendance at bilateral or regional conferences, seminars or similar meetings if the Secretary of Defense deems attendance in the U.S. national security interest. See 10 U.S.C. 1050 for payment of personnel expenses in connection with Latin American cooperation. Questions on this subject should be directed to the Combatant Command (CCMD).

C10.17.4. Combatant Commander (CCDR) Initiative Funds. Under 10 U.S.C. 166a, the Chairman of the Joint Chiefs of Staff may provide funds to the CCDRs for military education and training of military and related civilian personnel of foreign countries (to include transportation, translation, and administrative expenses). This authority provides funding for activities such as force training, contingencies, selected operations, Command and Control, joint exercises (including activities of foreign countries), Humanitarian and Civil Assistance, military education and training, bilateral or regional cooperation programs, and force protection. An annual dollar limitation is legislated each year. Questions on this subject should be directed to the CCMD.

C10.17.5. Disaster Response (Humanitarian Assistance (HA) program). HA, including training in disaster response and/or disaster preparedness, is authorized by 10 U.S.C. 2561. Normally, HA and training conducted under 10 U.S.C. 2561 is not provided to foreign militaries; however, military members of the host nation are occasionally included in the training so that the military understands its role in supporting the civilian government during a disaster response. The ultimate goal of disaster response training is to improve host nation capability to effectively respond to disasters, thereby reducing or eliminating the need for U.S. military response. The training is conducted in the foreign country at no charge. The foreign country pays TLA expenses for its personnel. See Chapter 12 for information on HA programs.

C10.17.6. Drawdowns of Training.

C10.17.6.1. Under FAA, section 506(a)(1), the President may direct the drawdown of defense services (to include education and training) from the DoD if he or she determines and reports to Congress in accordance with FAA, section 552 (22 U.S.C. 2348a), that an unforeseen emergency exists which requires immediate military assistance to a foreign country or international organization; and that such emergency requirement cannot be met under the AECA or any other law except this section. FAA, section 552, provides for drawdown of commodities and services from the inventory and resources of any agency of the USG of an aggregate value not to exceed $25M in any fiscal year for peacekeeping.

C10.17.6.2. Under FAA, section 506(a)(2) (22 U.S.C. 2318(a)(2)), the President must determine and report to Congress in accordance with FAA, section 652 (22 U.S.C. 2411), that it is in the national interest of the United States to drawdown articles and services from the inventory of any USG agency and military education and training from the DoD.

C10.17.6.3. Under FAA, sections 506(a)(1) and (2), tuition for military education and training is provided at no cost to the foreign government. IMS travel may be funded from the military department (MILDEP) O&M funds if the foreign recipient is not able to assume the cost. IMS may stay in a Bachelor Officer Quarters (BOQ) or Bachelor Enlisted Quarters (BEQ) and use dining facilities if operated by DoD funds; a living allowance is not provided to the IMS.

C10.17.6.4. Global Peacekeeping Operation Initiative (GPOI). GPOI promotes burden sharing and enhances national and regional capability to support PKO using core curriculum for PKO education and training and procurement of non-lethal defense-related training equipment. An FMS case is used to purchase this type of training with the GPOI funding identified. See Chapter 15.

C10.17.7. Exchanges.

C10.17.7.1. FAA, Section 544 - Exchange Training. FAA, section 544 (22 U.S.C. 2347c), authorizes reciprocal PME exchanges. The President may provide for the attendance of foreign military personnel at PME institutions in the United States (other than MILDEP Academies), without charge, if such attendance is part of an international agreement.

C10.17.7.1.1. These international agreements provide for the exchange of students on a one-for-one reciprocal basis each fiscal year between the U.S. PME institutions and comparable institutions of foreign countries and international organizations (IO). Each country (or IO) is responsible for paying its own students’ TLA.

C10.17.7.1.2. Institutions specifically included are the U.S. MILDEPs’ Command and Staff Colleges and War Colleges, Joint Forces Staff College, Naval Postgraduate School, and the Air Force Institute of Technology. MILDEPs are authorized to designate schools as PME institutions for SC training.

C10.17.7.1.3. Requests for new PME exchanges should be sent to the DSCA (Operations Directorate), in coordination with the DSCA (Programs Directorate), so that an umbrella (DoD and/or MoD) level exchange agreement is negotiated and completed.

C10.17.7.1.4. Specific MILDEP-level requests are sent to the IA after the DoD-level agreement is in place. The Joint Security Cooperation Education and Training (JSCET) provides the prescribed Memorandum of Agreement (MOA) format for this purpose.

C10.17.7.2. AECA, Section 30A - Exchange of Training and Related Support. The AECA, section 30A, authorizes the President to provide training and related support (e.g., transportation, food services, health services, logistics, and the use of facilities and equipment) to military and civilian defense personnel of a friendly foreign country or international organization. Such training and related support are provided through the MILDEPs.

C10.17.7.2.1. Exchanges conducted under this authority are arranged under international agreements negotiated for such purposes, and are integrated into the TCP of the relevant CCDR. Recipient countries provide, on a reciprocal basis, comparable training and related support; however, each country is responsible for paying its students' TLA. The related reciprocal training and support must be provided within one year. Should the foreign country or international organization not provide comparable training and support, the United States must be reimbursed for the full costs of training and support it provided.

C10.17.7.2.2. Exchanges conducted under this authority may be carried out on either an individual-to-individual or unit-to-unit basis.

C10.17.7.2.3. The JSCET Regulation provides detailed implementing instructions, to include the prescribed international MOA used to carry out training exchanges. DSCA Office of General Counsel is responsible for drafting and negotiating these agreements.

C10.17.7.2.4. Requests for exchanges are forwarded to the appropriate MILDEP for action with an information copy to the DSCA (Building Partnership Capacity Directorate).

C10.17.7.2.5. Pricing guidelines and conversion to reimbursable training when reciprocal training or related support is not provided or not received, is included in DoD 7000.14-R, Volume 11A, Chapter 10.

C10.17.8. Flight Training Exchanges (FTE). FAA, section 544 (22 U.S.C. 2347c), authorizes the exchange of comparable flight training. FTEs must be pursuant to an international agreement, which provides for the exchange of students on a one-for-one basis during the same U.S. fiscal year. The JSCET Regulation provides the prescribed MOA used for this purpose. FTE requests are forwarded to the IA for action with an information copy to the DSCA (Programs Directorate).

C10.17.9. Humanitarian Mine Action (HMA). HMA programs provide training to foreign nations in humanitarian mine clearance operations (10 U.S.C. 401), CCMDs execute HMA programs. The training is conducted in the foreign country at no charge. The foreign country pays foreign student TLA expenses. See Chapter 12.

C10.17.10. International Narcotics Control and Law Enforcement (INCLE). INCLE, a DoS program, authorized in the FAA, sections 481-490 (22 U.S.C. 2291-2291j), has two strategic goals to minimize the impact of international crime on, and reduce the entry of illegal drugs into the U.S. The INCLE training programs strengthen foreign criminal justice sectors and promote international cooperation. Training provided through the FMS system using INCLE funds is governed by the same laws and policies as those outlined for FMF, and must also meets the requirements of the INCLE authority.

C10.17.11. Joint Combined Exchange Training (JCET). The JCETs are planned two years before the event with concurrence from the Office of Secretary of Defense for Policy (OSD(P)) and DoS. The JCET program permits U.S. Special Operations Forces (SOF) to train in a foreign country through interaction with foreign military forces and is authorized by 10 U.S.C. 2011. It enhances SOF skills, such as instructor skills, language proficiency, and cultural immersion. DoD directly funds the SOF JCET program for the primary purpose of training U.S. SOF personnel, although incidental-training benefits may accrue to the foreign friendly forces at no cost. The foreign government pays TLA expenses for its participants. The United States may pay the incremental expenses incurred by a foreign country as the direct result of this training. Incremental expenses include the reasonable and proper cost of rations, fuel, training, ammunition, transportation, and other goods and services consumed by the country. Pay, allowances, and other personnel costs are excluded.

C10.17.12. Combating Terrorism Fellowship Program (CTFP). CTFP is designed to address key challenges globally, regionally, and in specific countries through a tailored program of education and training activities. Permanently authorized by 10 U.S.C. 2249c, the CTFP provides a unique and flexible tool to focus efforts toward building partner capacity to meet a specific Combatant Command objective. Contact DSCA (Programs Directorate) for questions regarding CTFP.

C10.17.13. Section 1004 – Counter-Drug Training Support (CDTS). The purpose of the CDTS is to conduct counternarcotics-related training of foreign military and law enforcement personnel. CDTS includes deployments for training of foreign forces at the request of an appropriate law enforcement agency official as defined in Section 1004 of Public Law 101-510 (the National Defense Authorization Act for FY 1991), as amended. DoD schools are reimbursed for the additional costs incurred in providing training. CDTS funds may be used to pay travel and supplemental living allowance to IMS based on the established IMET rate.

C10.17.14. MILDEP Academy Programs. DoD’s three MILDEP Academies admit foreign students to the full four-year programs, and also conduct academic exchange programs of varying length and content. Foreign cadets must meet all academy prerequisites and receive the same pay and allowances as their U.S. counterparts. Up to 40 foreign students may attend each MILDEP Academy at any one time as members of an Academy class. Countries reimburse the program cost (to include the living allowance) to the MILDEP Academy unless a full or partial waiver of costs is granted by USD(P).

C10.17.15. Cadet Semester Exchange Abroad Program (C-SEAP). The parent (sending) MILDEP is responsible for the basic pay and living allowance for their cadets and all travel costs associated with transporting their cadets to and from the host (receiving) Air Force Academy. The host Air Force Academy provides the exchange cadets with billeting and subsistence and the cost of travel during training.

C10.17.16. U.S. Coast Guard (USCG) Academy Foreign Cadet Program. 14 U.S.C. 195 authorizes a limited number of foreign national appointments (maximum of 36) to the USCG Academy. Cadets can earn a Bachelor of Science degree in marine engineering and naval architecture, electrical engineering, civil engineering, mechanical engineering, marine and environmental sciences, management, or government. The foreign government must agree in advance to reimburse the USCG for all costs incurred for a cadet’s training at the USCG Academy, except when a waiver is granted by the Commandant, USCG. Countries must agree that upon graduation, the cadet will serve in the comparable maritime Service of his or her country for an appropriate period of time.

C10.17.17. National Geospatial-Intelligence Agency (NGA) International Program. NGA conducts specialized training in geospatial intelligence at the National Geospatial-Intelligence College (NGC). NGC accepts IMS through FMS and IMET. Eligible foreign governments may receive tuition-free training through NGA’s bilateral agreements. In the bilateral program, sponsor governments must cover per diem and travel expenses for their IMS. SCOs should process bilateral IMS in the same manner as FMS and IMET students, except for annotating on the ITOs that the training is tuition-free in accordance with the bilateral agreement.

C10.17.18. Specialized Training.

C10.17.18.1. Observer Training. During Observer Training, the IMS observes methods of operation, techniques, and procedures. Observer Training is not part of a formal course of instruction although it sometimes supplements or follows a student’s formal training. Observer Training is authorized only if a course covering the desired training is not available. This includes specialist-type training. Certain Observer Training explicitly excludes “hands on” training. For example, foreign personnel enrolled under Medical Observer Training are prohibited from hands-on patient care.

C10.17.18.2. On-the-Job Training (OJT) or Familiarization Training. OJT is follow-on technical training devoted to practical application conducted after attendance at a formal course of instruction. This training is planned in advance as part of the country’s training program. For IMET, OJT conducted independently and not in conjunction with formal courses of instruction is authorized in the United States only if a course covering the desired training is not available. OJT in overseas schools and installations is provided in accordance with CCMD or MILDEP policies, dependent on the training sponsor.

C10.17.18.3. Orientation Tours. Orientation Tours familiarize selected mid- and senior-level foreign military personnel with U.S. military training and doctrine. These tours may be designated as Distinguished Visitor Orientation Tours (DVOTs) if there are General Officers or equivalent MoD civilian personnel in the delegation. These tours are hand-tailored, short, intensive education programs that meet the specific needs of the country. National Defense University (NDU) is responsible for conducting Orientation Tours and DVOTs sponsored by the SC training program. These tours are limited to countries with lesser-developed defense relationships with the United States (e.g., new IMET recipient countries), unless extraordinary circumstances exist. In addition to the military objectives, Orientation Tours serve to enhance the United States and participating nation mutual understanding, cooperation, and friendship.

C10.17.18.3.1. Orientation Tour Requirements. Some Orientation Tours are eligible for IMET funding. When submitting orientation tour requirements, the positions held by the visiting officers are indicated.

C10.17.18.3.1.1. Requests for Orientation Tours at the Chief of Staff and higher levels are not funded under IMET and should be referred to the corresponding U.S. element for funding and other action.

C10.17.18.3.1.2. IMET-funded DVOTs are authorized for senior country officials holding positions of major importance and high authority below the equivalent U.S. position of Chief of Staff or Chief of Naval Operations. IMET-funded DVOTs must be approved by DoS. If the visit includes visits to a senior OSD or JCS office, then a similar visit to DoS will be scheduled.

C10.17.18.3.1.3. DVOTs should not exceed fourteen calendar days plus overseas travel time and should be limited to not more than five visitors per tour. Travel arrangements (mode of transportation for overseas and domestic travel) and accommodations should be comparable to those provided U.S. personnel under similar circumstances.

C10.17.18.3.1.4. Orientation Tours (not DVOTs) are authorized for selected officers who may become future leaders and policy makers. Tours should be restricted in number (not more than seven visitors per tour) and limited primarily to international military participants. Visits by international military cadets to U.S. MILDEP academies are not authorized under IMET. The FAA, section 636(g) (22 U.S.C. 2396(g)), provides the authority to reimburse the expenses of U.S. military officers detailed in connection with orientation visits of foreign military and related civilian personnel.

C10.17.18.3.1.5. Medical screening and Leahy vetting for orientation tour participants are not required.

C10.17.18.3.2. Country Team Evaluation of Orientation Tours. Prior to any proposal to country officials, which could be construed as an agreement to provide a tour, the SCO forwards Orientation Tour requests to the CCMD, DSCA, NDU, and the IA, with supporting rationale and justification for approval. IMET-funded Orientation Tours are programmed only after the SCO Chief attests to their importance to the country’s efforts and the SCO forwards the request for approval. Orientation Tours should not comprise a major portion of an established program nor be a routine use of country program funds.

C10.17.18.3.3. Participant Selection for Orientation Tours. Participant selection and itinerary design should be based on maximum accomplishment of objectives. Where tour objectives are specific in terms of exposure to specialized techniques, procedures, and facility operation, the schedule should be designed accordingly, as opposed to tours in which the objective is broad exposure to concepts, higher-level decision-making, management, and staff operation.

C10.17.18.3.4. Official Entertainment for Orientation Tours. Official entertainment in connection with Orientation Tours (e.g., luncheons, dinners and receptions) should be in keeping with the grade and position of tour participants.

C10.17.18.3.5. Assignment of Escort Officers for Orientation Tours. When lack of English fluency of the participants makes a language-qualified escort essential to tour objectives, every effort is made to provide one. SCO representatives should not be used as escort officers for IMET-sponsored Orientation Tours. However, in exceptional cases and with prior approval of DSCA (Program Directorate), a SCO representative may serve as an escort officer. This is justified when special qualifications, workload, unusual rapport with key host nation personnel, and associated projects or contacts may be useful. The SCO representative selected as an escort officer is under the complete jurisdiction of the executive agency (NDU) and remains with the tour at all times until the tour participants return to host nation. Temporary Duty (TDY) travel and per diem costs for the escort officer for the duration of the tour are chargeable to IMET funds, and are programmed as a separate line in the country program under budget project N70. U.S. personnel other than bona fide escort officers designated or agreed to by NDU for tour implementation are not authorized to accompany tour groups. The dollar value of escort officer expenses is programmed in the TLA data field.

C10.17.18.3.6. Responsibilities for Orientation Tours. While every effort is made to meet SCO recommendations, the tour agenda is the responsibility of NDU and the DSCA (Operations and Programs Directorates). NDU must clear all itineraries with the DSCA (Operations and Programs Directorates) prior to releasing the proposed agenda to the country team.

C10.17.18.3.7. Leave for Participants in Orientation Tours. When authorized in the ITO, leave may be taken by tour participants at the conclusion of an Orientation Tours at no additional expense to IMET.

C10.18.1. In accordance with DoD Instruction 5410.17, each International Military Student (IMS) attending a formal course in the United States under security cooperation (SC) and other related programs is given the opportunity to participate in the U.S. FSP. The FSP objective is to provide a view of U.S. society, institutions, and goals, outside the classroom. The FSP should include discussion with the IMS on the subjects of our government structure, judicial system, the political party system, the role of a free press and other communications media, cultural issues associated with minorities, the purpose and scope of labor unions, our economic system, educational institutions, and the way in which all of these elements reflect the U.S. commitment to the basic principles of internationally recognized human rights. Implementing Agencies (IAs) are responsible for FSP implementation. Cost factors for implementing the FSP are developed by the IAs and included in course tuition costs.

C10.18.2. FSP Participation. The FSP applies to international students and military-sponsored visitors in the U.S. under the SC training program. As appropriate to the surrounding environment, the FSP also applies to DoD training installations overseas performing SC military training functions. While students are given the opportunity to participate in the FSP, it is not mandatory unless it is part of a course Program of Instruction.

C10.18.3. Scope of Funded FSP Activities. IAs are responsible for reviewing all proposed FSP activities to ensure they meet the objectives of the FSP. Any questionable activities should be referred to the DSCA (Programs and Strategy Directorates) for approval prior to implementation. FSP activities include transportation, meals, lodging, admissions, programs, and related incidental expenses. The IMS is required to pay for personal shopping and services such as laundry and telephone and other costs not directly associated with the programmed tour. FSP funds, at a military department (MILDEP)-determined limit, may be used to purchase distinctive medallions, plaques, or ornaments, one per IMS, which serve to commemorate the IMS’s experience in participating in a particular FSP activity.

C10.18.4. Use of Local Civic Groups. FSP activities should involve local civic groups, organizations, agencies, facilities, and historical sites. The majority of FSP activities should take place in the civilian community so that students gain an understanding of the United States outside of their classroom experience.

C10.18.5. Visits to Washington, D.C. Under the FSP, MILDEPs designated officer and senior enlisted IMS enrolled in specific courses are encouraged to participate in an official visit to Washington, D.C. A maximum of four days plus travel time is authorized for this event. Washington, D.C. trips are limited to one per IMS. If the IMS changes training locations, IMSOs should verify the IMS has not previously attended the Washington, D.C. trip.

C10.18.6. Entertainment and Social Activities. Entertainment and social events are not a major element of the program. Social activities arranged for IMS should include a mixture of U.S. military, civilian guests, and IMS whenever possible.

C10.18.7. Duty Status of Students. IMS participating in FSP tours are considered to be in a duty status. The living allowances authorized for IMS at their training centers.

C10.18.8. Dependent Participation. Dependents that are authorized to accompany IMS in the United States are allowed to participate in selected FSP activities, subject to availability and at no cost to the program.

C10.19.1. When an IMS is absent from scheduled activities for more than 24 hours without proper authorization, the IMS will be considered in a UA status (also referred to as absent without leave (AWOL)). The IMSO will carefully check student accountability records before making a determination of UA to ensure that the IMS is not absent because of misunderstanding the schedule, sick in quarters/local hospital, or for other plausible reasons. Prompt notification of UA is critical; however, a high degree of certainty must be applied prior to making a notification of UA. When an IMS is determined to be in a UA status while in travel from one training installation to a follow-on training location, the IMSO at the IMS’s last installation (after coordinating with the next installation) is responsible for notification and reporting. The following actions will be taken when a student is in a UA status.

C10.19.2. The IMSO will:

C10.19.2.1. Notify the Department of Homeland Security/Immigration and Customs Enforcement (DHS/ICE) office, both local and national office by email at CTCEU@dhs.gov, the appropriate MILDEP training manager and country program manager, the CCMD, and DSCA (Programs Directorate). The notification should include, but not limited to the items listed in Table C10.T16.

C10.19.2.1.1. Notify all organizations if an IMS previously reported as being in a UA status voluntarily returns to a DoD training installation or is known to be detained by local authorities.

Table C10.T16. Information to be provided on student Unauthorized Absence

Information To Be Provided On Student Unauthorized Absence
  • IMS full name and country of citizenship/origin

  • Passport and visa information

  • Effective date and time of absence

  • Date of birth

  • Place of birth

  • Last known location

  • Last known mobile telephone number of IMS

  • Case identification or Work Control Number (WCN)

  • Type of training and any follow on training for which the IMS is programmed

  • Travel circumstances (flight arrangements, layovers)

  • Any information concerning events that may have contributed to the UA status

  • Known variations in name spelling or alias – check against passport and visa

  • Known relatives in the United States

  • Information on U.S. driver’s license (e.g., number, issuing State, expiration date)

  • Information and copy of any DoD identification (ID) cards issued

  • Foreign Identification Number (FIN)

C10.19.2.2. Notify the appropriate DoD ID card office to ensure the ID card is cancelled.

C10.19.2.3. Notify the DFAS finance officer to post UA information to the IMS DD Form 1588 to cancel service to preclude unauthorized payments.

C10.19.2.4. Notify installation lodging to cancel service.

C10.19.2.5. Ensure the proper progress message (e.g., AWOL-TG) is entered in the SAN database and DSAMS.

C10.19.2.6. Notify the military installation Staff Judge Advocate who should be aware of USG consular notification requirements if the IMS is later arrested.

C10.19.2.7. Request designated SCO provide instructions for disposition of IMS’s personal effects from the MoD of the IMS. Cost for shipping and handling will be charged to the corresponding funding line of the IMS.

C10.19.3. The MILDEP will:

C10.19.3.1. Forward all information received from the IMSO to the relevant SCO, CCMD, and DSCA (Program Directorate). Both the IMSO and the MILDEP provide notification to ensure the information is received.

C10.19.3.2. Notify relevant Military Criminal Investigative Organization (e.g., Naval Criminal Investigative Service, Air Force Office of Special Investigations, and Army Criminal Investigation Command).

C10.19.3.3. Provide a declaration of unauthorized absence to DHS/ICE, signed by the MILDEP headquarters element. Declaration will include the UA IMS’s name, date of birth, country of birth, country of citizenship, date of absence, and passport and visa numbers. In the e-mail to ICE (directed to ALRCU@dhs.gov; CTCEU@dhs.gov) that provides the scanned copy of the declaration, the MILDEP will include any information on the DoD point of contact and any information on IMS relatives in the United States, including notation of any relative of prominence.

C10.19.3.4. Provide disposition instructions to the installation for any IMS in a UA status who voluntarily returns to a DoD installation. These instructions will be provided to the MILDEP by DSCA (Programs and Operations Directorates).

C10.19.4. The SCO will:

C10.19.4.1. Amend the IMS ITO to cancel all training, all authorizations including any dependents, and terminate DoD sponsorship.

C10.19.4.2. Notify Consular Section of U.S. Embassy that issued the IMS’s visa.

C10.19.4.3. Notify the MoD of the IMS’s country of origin.

C10.19.5. DSCA will:

C10.19.5.1. Notify and forward the information in Table C10.T16. to DHS/ICE, the Defense Intelligence Agency (DIA), the Federal Bureau of Investigation (FBI), and the Northern Command J34 (as appropriate).

C10.19.5.2. Notify the Defense Attaché of the IMS’s country of origin, usually located in Washington, D.C.

C10.19.5.3. Participate in the working group consisting of DHS/ICE, DIA, FBI, and USNORTHCOM J34 representatives, maintain a list with current status information for all IMSs.

C10.19.5.4. The DSCA (Business Operations Directorate) issues guidance when it is necessary to proceed under Continuing Resolution (CR) Authority.

C10.20.1. International Military Student Officer (IMSO). Commanders of U.S. installations with IMS scheduled for training designate an IMSO for administrative support of IMS and the U.S. FSP.

C10.20.2. Uniforms and Personal Clothing. Uniforms or items of personal clothing, other than special items of training clothing or equipment (such as flying training gear when included in course cost) may not be provided on a grant basis. IMS and/or countries may purchase such items under an FMS case funded with national funds.

C10.20.3. Visits to Canada and Mexico. IMS attending instruction in CONUS may be authorized visits to Canada and Mexico if the visit does not exceed 72 hours. IMS must comply with all immigration and customs regulations. Such visits do not affect the living allowances. IMS should be aware that they need multiple entry visas to visit Canada or Mexico and to return to the United States. Not all visas meet this criterion.

C10.20.4. Student and Dependent Employment.

C10.20.4.1. Dependents authorized to accompany an IMS may have privileges to seek employment in the United States pursuant to bilateral reciprocal work agreements the United States may have with their country as described in Title 8 Code of Federal Regulations, paragraph 214.2. Bilateral reciprocal work agreements do not cover the student. The IMS is granted a visa for the official business of participating in training. Each IMS must direct all questions concerning employment for the IMS and the dependents directly to his or her respective Embassy.

C10.20.5. Disposition of Students in the Event of Emergency. In the event of a national emergency, DSCA (Program Directorate) provides procedures and policy for the disposition of IMS and authorized dependents in the United States and at U.S. installations abroad.

C10.20.6. Retainable Instructional Materials (RIM). The shipment cost of student RIM may be included in the tuition rates for all formal courses. See DoD 7000.14-R, Volume 15, Chapter 7. IMS sending their instructional materials via international mail, or sending instructional materials in excess of the total maximum allowance, do so at personal expense.

C10.20.6.1. Weight Allowances. The weight allowance for RIM is 200 pounds for PME, postgraduate education, language instructor training, and 50 pounds for all other courses.

C10.20.6.2. Packaging and Labeling Requirements. Materials are packaged and labeled at the training installation and shipped to the country SCO for delivery to the IMS, or to the official address for classified material, or to the student directly as indicated on the ITO via the most economical method available. DoS Pouch service is not authorized. A copy of the student’s ITO is placed inside the package. Use of the Army and Air Force Post Office or Fleet Post Office address of the sponsoring SCO is authorized if available. Packages shipped via the SCO should be addressed to the SCO (student’s name must not be entered on address label) and include (on the side of the package) the WCN and Program Year for IMET IMS and the WCN and FMS case for FMS IMS.

C10.20.6.3. Shipment of Personal Property. The training installation IMSO ensures that no personal effects or other unauthorized matter is shipped with the instructional material.

C10.20.7. Maintenance of Student Records. DoD schools that train IMS under SC programs must maintain student records for the same length of time as they are required to maintain records for other students. Country teams and/or SCOs retain student records for a minimum of 10 years. Electronic filing is authorized.

C10.20.8. Country Liaison Officers (CLOs). Use of foreign liaison personnel to assist U.S. training activities with student administration is authorized only after the IA has acknowledged the need for assistance and can provide the logistics support. Liaison personnel are authorized only when a country is scheduled to train a large number of students or where student background warrants liaison personnel assistance. Programming procedures for liaison personnel TLA are the same as for the student, if funded under IMET. Liaison personnel are programmed under generic code N10. Liaison personnel are not authorized to pursue a course of instruction concurrent with liaison duties. An FMS case is required for non-IMET sponsored liaison personnel to cover associated support expenses (e.g., leased office space and phone). CLO support and duties will be identified and stated in an agreement between the unit and sponsoring country. Performance standards and expectations will be clearly stated and agreed with actionable options for low standards.

C10.20.9. Leave or Leave Extensions. Leave or leave extensions are granted to IMS only when authorized in the original ITO, or if the SCO amends the ITO by written communication with the training installation. The written communication must be completed no later than 15 days prior to completion of scheduled training.

C10.21.1. Positions of Prominence Report (PPR). Each CCMD ensures that SCOs update PPR data annually in the CETPP prior to the CCMD SCETWG. DSCA (Programs Directorate) extracts PPR information from the CETPPs. The data is used to assess the effectiveness of the programs.

C10.21.1.1. Description of Military Ranks for Reporting Purposes. For purposes of this report, prominent military positions include all General and Flag Officers and lesser ranks when associated with positions such as chief of a military service, senior cabinet aide, senior position on the joint or general staff, commander of a training installation which would be held by a General or Flag Officer in the United States, Military Attaché to a major world capital, or commanders of elite or singular units with special tasks such as guarding the nation’s capital.

C10.21.1.2. Description of Civilian Ranks for Reporting Purposes. Civilian graduates under SC training programs achieving positions of prominence include heads of state (including royalty), cabinet and deputy cabinet ministers, ambassadors, members of parliament, chiefs of leading business enterprises, and other leaders of the civilian community. Because of the rank structures used around the world, SCOs must use best judgment in assigning a U.S. equivalent grade.

C10.21.1.3. Data Format. Data is composed of updates on individuals previously reported if his or her position or status has changed, and former students who have achieved positions of prominence since the last report. Data should be formatted as specified in the CETPP, to include country; name (last, first, middle initial); grade; U.S. equivalent grade; prominent positions held (to include all previous positions of prominence); current position; academic degree (if appropriate); specific training completed (course, place of training, rank, year(s) attended, and source of funding); and how the position was obtained (election, appointment, or other).

C10.21.2. Foreign Military Training Report. FAA, section 656 (22 U.S.C. 2416), and the annual Foreign Operations Appropriations Act require the Secretary of Defense and Secretary of State to jointly prepare and submit to the appropriate Congressional committees a report on all military training provided to foreign military personnel by the DoD, DHS, and DoS during the previous fiscal year and all such training proposed for the current fiscal year. For the purpose of this report, “training” is defined as any activity where a significant objective is the transfer of knowledge or skills (related to the performance of tasks of a military or defense nature) to units or individuals of the foreign armed forces or foreign MoD civilians. This definition includes both education and training. The timeline (See Table C10.T17.) ensures this report is compiled and submitted to Congress to meet the legislated deadline.

C10.21.3. Training Analysis Code Assignment. Table C10.T18. shows the training analysis codes and their definitions. This Table also shows the standardized Worksheet Control Number (WCN) assignment, based on the training analysis code of the training line that is assigned to each IMET training sequence (i.e., training programmed for the same IMS). Training analysis codes are assigned to each training line (T-MASL) by the MILDEPs and are used by DoS, CCMDs, and DSCA to analyze a country’s training program, a specific CCMD, or the entire IMET program. The composition of a country’s IMET program should clearly demonstrate a linkage to country and U.S. policy considerations.

C10.21.4. Monitoring Use of IMET Graduates. SCOs monitor use of U.S.-trained personnel, with emphasis on the more critical and higher level skills through the Annual Training Report process. Annual updates to the IMS information in Appendix D of the CETPP by the appropriate host nation authorities satisfy this requirement.

Table C10.T17. Foreign Military Training Report Preparation Timeline

Date* Action

August 15th

The DSCA (Programs Directorate) prepares and sends tasking message to all training activities, MILDEPs, CCMDs, Chairman of the Joint Chiefs of Staff, and SCOs.

August 30th

The DSCA (Programs Directorate) prepares and sends message outlining detailed reporting procedures and administrative guidance for the report.

September 1st

The DSCA (Programs and Information Technology Directorates) provide the Foreign Military Training Report (Non-SA database to DoD Commands/Centers who provide reportable non-SA training and engagement activities funded from DoD resources.

September 30th

End of the fiscal year. STL input is frozen.

October 1st

The DSCA (Information Technology Directorate) creates SC training data portion of the report (Security Assistance- Foreign Military Training Report (FMTR)) and forwards the database to CCMDs. CCMDs begin coordinating SCO input and updates.

October 15th

DoD Commands/Centers submit DoD-funded non-SC training and education activities (Non-Security Assistance-FMTR) to respective DoD sponsor for review and approval.

October 28th

DoD sponsors submit approved (Non-Security Assistance-CRMIT) database with non-SA sponsored program data to the DSCA (Information Technology Directorate) for insertion into the FMTR database.

October 31st

CCMDs return updated (Security Assistance-FMTR) database with SA-sponsored program data to the DSCA (Information Technology Directorate).

November 1st

DoS prepares country justification narratives.

November 6th

The DSCA (Information Technology Directorate) generates draft consolidated FMTR and DoD engagement activities of interest database and passes the database to DoS (PM) and the DSCA (Programs Directorate) for initial review and corrections.

December 15th

Final revisions and joint signatures of Deputy Secretary of Defense and Deputy Secretary of State (who have been delegated signature authority for this report).

January 21st

Final approved report forwarded for printing by the DoS.

January 31st

Final report delivered to Congress by the DoS.

* Note: Dates may vary depending on the work week each year

Figure C10.F1. International Military Education and Training (IMET) Waiver Request Format

Figure C10.F2. Example of Invitational Travel Order from SC-TMS

Figure C10.F3. Sample Combined Education and Training Program Plan (CETPP)

Table C10.T18. Training Analysis Codes and Worksheet Control Numbers (WCN)